Job Description
Job DescriptionSalary: $23
Job Summary:
Chrisp Company is seeking an organized and detail-oriented Operations Assistant to support our construction and roadway projects. This role includes coordinating schedules, tracking project progress, managing materials, and assisting with project documentation.
Hours:
Monday - Friday
7:00 am - 4:00 pm (Flexible)
Occasional overtime as necessary
Key Responsibilities:
Pre-Construction Duties:
- Ensure all superintendent assignments are included in the project schedule.
- Handle change orders, material and sign lists, code recording, encroachment permits, and submittals.
- Compare project production with contract requirements and provide additional work quantities to the estimating team.
- Confirm superintendent approval of completed workplans.
- Identify potential penalties and alert superintendents and schedulers of any contract specifications.
- Contact general contractors to obtain contract details and project schedules.
- Prepare takeoffs and jobsite maps, and submit daily logs as required.
- Obtain and develop traffic control plans.
- Maintain a database of hotels and truck parking locations for project logistics.
- Ensure project plans are logical and feasible, and identify any special items or specifications early.
- Participate in pre-construction and union meetings.
Project Installation Duties (Projects In Progress):
- Ensure the yard has the final material list for truck loading.
- Set up material storage and handling for larger projects near the site.
- Notify scheduling of any changes to the estimated project duration.
- Communicate daily with Foremen or Superintendents to track project progress and inform the scheduler.
- Submit extra work requests or quotes to the Estimating Department.
- Prepare and submit change orders to the Contract Administrator.
- Attend weekly meetings for private projects (schools, complexes, etc.) as needed.
- Review timecards and material use sheets for accuracy, including subcontractor data, and flag any issues.
- Submit quantities to the General Contractors Project Manager and secure approval before billing.
- Visit job sites as necessary.
Post-Job Duties:
- For jobs over $5,000 or exceeding mark-up %, work with Superintendents to determine reasons for being over budget.
- Assist the Accounts Receivable Department to resolve collection issues.
- Perform other duties as assigned.
Knowledge, Skills, and Experience
- High school diploma or equivalent required; college coursework or degree is preferred.
- Proficiency in Microsoft Office applications including Word, Excel, and Outlook; experience with Smartsheet is beneficial.
- Strong written and verbal communication abilities.
- Patient and professional when communicating with team members and external partners.
- Highly detail-oriented with the ability to identify discrepancies or issues.
- Ability to manage multiple tasks and prioritize responsibilities.
- Effective time management and organizational skills.
- Willingness to learn new processes and develop operational knowledge.
- Self-motivated with a strong sense of accountability and work ethic.
Equal Employment Opportunity Employer
Chrisp Company is an equal opportunity employer and makes employment decisions on the basis of merit. Chrisp Company policy prohibits unlawful discrimination based on race, color, creed, sex, age, national origin and ancestry, religion, disability, veteran status, or any other consideration made unlawful by federal, state, or local laws. Chrisp Company's commitment to Equal Opportunity Employment applies to all persons involved in the operations of the Company and prohibits unlawful discrimination by any employee of Chrisp Company, including managers and co-workers.