Medical Receptionist / Front Office Coordinator

Published: 6/14/2022

Job Description

Medical Front Office Coordinator | Temp (possible Temp-to-Hire) | Novato | $23–$27/hour (DOE)

We’re seeking an experienced Medical Front Office Coordinator to join our busy, patient-focused clinic in Novato. This is an exciting opportunity to be the welcoming face and first point of contact, ensuring every patient feels valued from the moment they arrive. In this role, you will spend your days supporting a high-performing team and maintaining a smooth, efficient front office.

Location: 100% onsite in Novato, CA
Schedule: Monday–Friday, 8:00 AM–4:30 PM
Pay Range: $23–$27/hour (DOE)
Start Date: ASAP
Employment Type: Temporary (3+ months) with potential to convert to permanent
Background Check: performed prior to start

As the Front Office Coordinator, you will:

Greet and register patients promptly and professionally
Schedule, book, and reschedule appointments; manage referrals and authorizations
Answer phones, triage calls, and relay messages to staff and providers
Prepare and maintain patient charts and office documents; scan into Electronic Health Records (EPIC)
Collect and log payments, balance receipts and copays accurately
Maintain office supplies and assist with equipment care
Ensure patient confidentiality and adhere to best practices
Build and maintain effective relationships with patients, staff, and providers
Support smooth patient flow and coordinate front desk operations

As the Front Office Coordinator, you bring:

Experience: 2+ years as a Front Office Coordinator (or similar administrative skills) in a medical setting.
Technical Skills: Proficiency with EPIC and Microsoft Office.
Soft Skills: Strong interpersonal skills, professional demeanor, ability to multitask in a fast-paced environment.
Education: High school diploma or GED required; business school or related training preferred.
Preferred: Bilingual in Spanish.

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