Job Description
Job DescriptionWe are looking for an Accounts Payable Specialist to support a busy accounting team in California. This contract position is well suited for a detail-focused candidate who can manage a high volume of transactions while maintaining accuracy and strong communication with vendors and internal stakeholders. The ideal candidate brings solid accounts payable experience, stays organized under tight deadlines, and contributes to efficient day-to-day payment operations.
Responsibilities:
• Process incoming vendor invoices by reviewing documentation, assigning accurate account codes, and entering transactions in a timely manner.
• Oversee purchase order-related payables by monitoring outstanding balances and ensuring supporting invoices are received and matched appropriately.
• Execute payments through multiple methods, including ACH, check runs, and wire transfers, while following established controls and deadlines.
• Examine employee expense submissions for accuracy, completeness, and compliance before approval and reimbursement.
• Investigate billing issues and payment variances, working directly with vendors and internal teams to resolve discrepancies efficiently.
• Serve as a point of contact for questions related to invoice status, payment timing, and accounts payable activity.
• Maintain well-organized financial records and supporting documentation to ensure accuracy and audit readiness.
• Assist with accounts payable reporting, reconciliations, and other accounting support tasks as needed.• At least 2 years of hands-on accounts payable experience in a fast-paced or high-volume environment.
• Working knowledge of invoice coding, account classification, and core accounts payable procedures.
• Experience handling ACH payments, wire transfers, and check processing with strong attention to detail.
• Proficiency with Microsoft Excel and other Microsoft Office applications.
• Strong written and verbal communication skills with the ability to interact professionally with vendors and internal teams.
• Proven ability to manage multiple priorities, stay organized, and meet deadlines consistently.
• Able to work independently while also collaborating effectively with a broader accounting team.
• An Associate's or Bachelor's degree in Accounting, Finance, or a related field is preferred.