Job Description
Job Description
Position Overview
We are seeking a detail-oriented and organized Maintenance Procurement Clerk to provide administrative and procurement support to a maintenance team within a food manufacturing environment. This position is responsible for sourcing maintenance supplies, coordinating with vendors, managing inventory, maintaining accurate procurement records, and supporting cost-effective purchasing operations.
Key Responsibilities:
Procurement Management
- Identify and source suppliers for maintenance parts, tools, and equipment.
- Obtain and evaluate quotes from suppliers to ensure competitive pricing and quality.
- Place purchase orders for maintenance supplies and track order fulfillment.
- Coordinate with vendors to resolve issues related to deliveries or product quality.
Inventory Control
- Monitor and maintain optimal inventory levels of maintenance supplies.
- Conduct regular inventory audits and update records to reflect current stock.
- Reorder supplies as necessary to prevent shortages and disruptions in maintenance operations.
Record Keeping and Documentation
- Maintain accurate records of procurement transactions, including purchase orders, receipts, and invoices.
- Ensure documentation complies with company policies and regulatory requirements.
- Prepare and submit reports on procurement activities, inventory levels, and cost analysis.
Collaboration and Communication
- Work closely with maintenance technicians and managers to understand their supply needs.
- Communicate with suppliers to ensure timely and accurate delivery of ordered items.
- Address and resolve discrepancies related to procurement and inventory.
Cost Management
- Assist in monitoring and controlling procurement costs to stay within budget.
- Identify opportunities for cost savings and improvements in procurement processes.
Regulatory Compliance
- Ensure procurement practices adhere to food safety standards and industry regulations.
- Maintain current knowledge of regulatory requirements related to maintenance supplies in a food manufacturing environment.
Qualifications:
Education
- High school diploma or equivalent required.
- Associate's degree in Business Administration, Supply Chain Management, or a related field preferred.
Experience
- Minimum of 2 years of experience in procurement, inventory management, or a related role.
- Experience in a food manufacturing or industrial environment preferred.
- Forklift operation experience preferred (1 year).
- Must be able to operate a forklift.
Required Skills
- Strong organizational and multitasking abilities.
- Excellent communication and negotiation skills.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
- Experience with procurement software or ERP systems.
- Strong data entry and computer skills with a high degree of accuracy.
- Ability to work independently and collaboratively within a team.
- Strong attention to detail with a focus on accuracy and efficiency.
Core Competencies
- Collaboration and teamwork
- Communication proficiency
- Attention to detail
- Learning orientation
- Personal effectiveness and credibility
- Problem-solving and analytical skills
- Technical capacity
Physical Requirements & Working Conditions
- Ability to lift and carry up to 25 pounds.
- Occasional standing, walking, and climbing to inspect inventory or facilities.
- Primarily office-based with occasional exposure to a manufacturing floor.
- Occasional overtime or weekend work may be required based on procurement needs.
Work Schedule & Reporting Structure
This is a full-time, hourly, non-exempt position reporting directly to the Engineering Manager.
The regular work schedule is Monday through Friday, 6:00 AM to 2:30 PM, including a 30-minute unpaid meal break. The schedule may change based on business needs.