Job Description
Job Description
We are looking for an Executive Assistant to provide high-level administrative support for a non profit. This contract opportunity is ideal for someone who excels at keeping schedules organized, coordinating executive priorities, and ensuring daily operations run smoothly. The role requires strong judgment, attention to detail, and the ability to manage multiple requests in a fast-paced environment.
Responsibilities:
• Oversee complex executive calendars, prioritize appointments, and adjust schedules to support changing business needs.
• Arrange domestic and business travel, including itineraries, transportation, lodging, and related logistics.
• Coordinate meetings and conference calls by preparing agendas, confirming attendance, and securing meeting spaces or virtual access.
• Record and distribute clear meeting notes, action items, and follow-up communications to keep stakeholders aligned.
• Prepare correspondence, presentations, and other administrative materials for executive review and use.
• Process expense reports accurately and on time, including documentation and submission through Concur or similar tools.
• Serve as a central point of coordination for scheduling across internal teams and external contacts.
• Provide day-to-day administrative support that helps executives stay focused on strategic priorities.
• Demonstrated experience supporting senior leaders in an executive assistant or high-level administrative role.
• Strong background managing calendars, appointments, and shifting priorities with minimal supervision.
• Proven ability to coordinate travel arrangements and executive meetings with accuracy and discretion.
• Experience preparing meeting documentation, correspondence, and presentation materials.
• Familiarity with expense reporting systems such as Concur.
• Excellent organizational skills and attention to detail in a fast-paced setting.
• Strong written and verbal communication skills with a clear and detail-focused approach.
• Non profit experience