Management Analyst

Job Description

Job Description

Job Title

Temporary Staff Analyst with a Work with a large, mission-driven public agency that supports essential water, environmental, and infrastructure services for a major metropolitan region

Location

San Jose, CA (Onsite)

Assignment Details

Duration: 960 Hours in a fiscal year
Work Schedule: Part-Time: 25 hours per week.
Start Date: to be discussed

Role Overview

The Staff Analyst is a paraprofessional classification that provides technical, administrative, and analytical support to District units, divisions, or programs. The role serves as a bridge between administrative support staff and higher-level professional analysts, applying procedural, programmatic, and compliance knowledge to support operations, data management, research, and coordination across internal and external stakeholders.

Key Responsibilities

• Perform technical and procedural support for assigned programs, divisions, or projects. Research, compile, organize, and summarize data from internal and external sources; identify trends and discrepancies and prepare preliminary findings.
• Develop, prepare, and process technical and administrative documents such as reports, agreements, invoices, grant materials, and correspondence.
• Organize, maintain, and audit databases, records, and document repositories; ensure data quality and records retention compliance.
• Upload, index, and manage documents within an Enterprise Content Management (ECM) system; support integration with Geographic Information Systems (GIS)
• Assist with asset-related research (e.g., land rights, land obligations, bridges, culverts) to support asset management and operational planning.
• Ensure compliance with applicable federal, state, and local laws, regulations, and District policies.
• Assist with budget development and monitoring, including financial tracking, labor hours, invoices, and account reconciliation.
• Serve as a liaison to District staff, external agencies, and the public; respond to inquiries and resolve routine issues.
• Perform meeting coordination duties such as agenda preparation, minute-taking, and follow-up actions.

Required Experience

Required:

• Three (3) years of experience performing a variety of administrative support and technical duties, preferably within a public-sector or regulated environment.
• Experience conducting research, compiling data, preparing reports, and handling technical documentation

Preferred:

• Experience supporting land management, real estate services, watershed planning, or asset management functions.
• Familiarity with Enterprise Content Management (ECM) systems and document digitization/indexing practices.
• Exposure to Geographic Information Systems (GIS), such as ArcGIS, and integration of spatial data with document management systems.
• Public-sector or special-district experience involving compliance, budgeting, or interdepartmental coordination.

Required Skills

Technical Skills

• Research and data analysis techniques; statistical and qualitative data review.
• Records and database management, including data entry, auditing, reporting, and retention practices.
• Enterprise Content Management (ECM) systems and digital document indexing.
• GIS software familiarity (e.g., ArcGIS).
• Financial and budget tracking tools; basic accounting and spreadsheet development.
• Proficiency with standard desktop applications (word processing, spreadsheets, databases, and presentation tools).

Soft Skills:

• Strong written and verbal communication skills, including report and correspondence preparation.
• Ability to organize work, prioritize multiple tasks, and meet established deadlines.
• Analytical thinking with attention to accuracy, detail, and regulatory compliance.
• Effective interpersonal skills to establish and maintain working relationships with staff, agencies, and the public.
• Adaptability and willingness to learn District operations, policies, and systems.

Education / Certifications

Required:

• Equivalent to an Associate's degree from an accredited college or university in business administration or a related field.

Substitution:

• Directly related experience may substitute for education at a ratio of 1.5 years of experience for one year of education (up to two years).

License (if applicable):

• Valid California Driver's License when driving is an essential job function

Company DescriptionAbout US:
Tryfacta is a leading, nationally renowned Workforce Management Solution provider for private &public sector firms across the US. We specialize in Healthcare, IT, Business Support, and Professional & Craft/Light Industrial ecosystems.

Founded in March 1996, we have a presence in all 50 States. Tryfacta has Ranked number 1 as one of the fastest-growing companies by Inc. Magazine (Inc. 5000)!

Tryfacta is certified by the Joint Commission for Healthcare Staffing Services & has numerous ISO Certifications that capture our commitment to continuous improvement.

Company Description

About US:\r\nTryfacta is a leading, nationally renowned Workforce Management Solution provider for private &public sector firms across the US. We specialize in Healthcare, IT, Business Support, and Professional & Craft/Light Industrial ecosystems.\r\n\r\nFounded in March 1996, we have a presence in all 50 States. Tryfacta has Ranked number 1 as one of the fastest-growing companies by Inc. Magazine (Inc. 5000)!\r\n\r\nTryfacta is certified by the Joint Commission for Healthcare Staffing Services & has numerous ISO Certifications that capture our commitment to continuous improvement.