Administrative Assistant/Front Desk Coordinator
Job Description
DMF Lighting is a fast-growing leader in the lighting industry, always hard at work engineering what comes next. We have an exciting opportunity for an Administrative Assistant/Front Desk Coordinator to join our team.
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- Pay range is $24-$28/hr
- Location: onsite in Carson, CA
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We are looking for a motivated, personable, and detail-oriented individual to join our team as an Administrative Assistant / Front Desk Coordinator. As the first point of contact for everyone who calls or visits DMF, you will set the tone for the customer and visitor experience — covering the front desk, managing the main phone line, and helping keep the office running smoothly. Beyond the front desk, you will support a variety of administrative tasks, assist with property management, and handle personal matters for the COO. This is an exciting opportunity for someone eager to kick-start their career in a dynamic, fast-paced, and collaborative environment.
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Responsibilities:
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Front Desk & Reception
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- Greet customers, vendors, and guests warmly and professionally, and serve as the face of DMF at the front desk
- Answer, screen, and route incoming calls on the main phone line; take accurate messages and handle general inquiries
- Monitor the general company inbox and forward messages to the appropriate team member
- Manage visitor sign-in, and notify employees when their guests arrive, following all site safety and security procedures
- Receive, log, and distribute incoming mail, packages, and deliveries
- Keep the lobby, conference rooms, and common areas clean, organized, and presentable
- Reserve and prepare conference rooms for meetings, including setup, refreshments, and cleanup
- Monitor and order office, kitchen, and breakroom supplies, and coordinate with office vendors and service providers
- Support company meetings and events, including catering orders and on-site logistics
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Administrative Support
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- Perform general clerical duties as assigned by the Manager of Executive Operations and COO
- Support special projects and assignments as directed
- Draft and edit simple correspondence and communications
- Manage administrative tasks such as expense tracking, data entry, and record-keeping
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Executive & Personal Support
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- Arrange travel accommodations for the COO, including flights, hotels, and transportation
- Handle personal matters with discretion and professionalism
- Run occasional personal and professional errands
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Property Management Support
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- Assist with property management coordination, including scheduling repairs and inspections
- Assist with tenant inquiries and requests, including occasional visits to the properties
- Other duties as assigned
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Qualifications:
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- Bachelor’s degree or equivalent; training in office or property administration is a plus
- Strong organizational skills with the ability to multitask and prioritize
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Ability to work independently and collaboratively in a fast-paced environment
- Ability to maintain confidentiality and handle sensitive information with discretion
- Positive attitude, proactive mindset, and a willingness to take on new challenges
- Strong problem-solving abilities and attention to detail
- Access to a personal vehicle, a valid driver’s license with a clean driving record, and current auto insurance
- One or more years of reception, front desk, customer service, or administrative experience preferred
- Professional, friendly, customer-first demeanor with excellent phone and email etiquette
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