Job Description
Job Description
Accounts Payable Specialist – Nonprofit Organization
Job Type: Full-Time
Department: Finance & Accounting
Industry: Nonprofit
Position Summary
We are seeking a detail-oriented and organized Accounts Payable Specialist to join our nonprofit organization. This position is responsible for processing a high volume of invoices and payments, maintaining accurate financial records, and ensuring vendors are paid accurately and on time.
The ideal candidate has strong attention to detail, excellent organizational skills, and the ability to work efficiently in a fast-paced environment with a large volume of transactions.
Key Responsibilities
- Process a high volume of invoices, payment requests, and expense reports accurately and efficiently.
- Review invoices for proper coding, approvals, supporting documentation, and compliance with company policies.
- Enter and maintain accounts payable information in the accounting system.
- Match invoices to purchase orders, receipts, and supporting documentation when applicable.
- Research and resolve invoice discrepancies, payment issues, and vendor inquiries.
- Prepare and process weekly check runs, ACH payments, and other payment transactions.
- Maintain accurate vendor records and assist with vendor setup and updates.
- Reconcile vendor statements and investigate outstanding balances.
- Monitor AP aging and ensure invoices are processed and paid within established deadlines.
- Assist with month-end and year-end closing activities.
- Maintain organized electronic and paper AP documentation.
- Support audits by providing requested invoices, payment records, and other financial documentation.
- Follow internal controls and nonprofit accounting policies and procedures.
- Maintain confidentiality of financial and vendor information.
- Perform other accounting and administrative duties as assigned.
Qualifications
Must meet one of the following requirements:
- Bachelor's degree in Accounting, Finance, or a related field, OR
- 3+ years of hands-on Accounts Payable experience in a high-volume environment.
Additional qualifications:
- High-volume Accounts Payable experience strongly preferred.
- Strong understanding of basic accounting principles.
- Experience with accounting or ERP software preferred.
- Proficiency with Microsoft Excel and Microsoft Office.
- Excellent data-entry accuracy and attention to detail.
- Strong organizational and time-management skills.
- Ability to prioritize multiple deadlines in a fast-paced environment.
- Strong communication and problem-solving skills.
- Ability to work independently while also collaborating with the Finance team.
- Nonprofit accounting experience is a plus.
Ideal Candidate
The ideal candidate is someone who is highly organized, dependable, detail-oriented, and comfortable processing a large number of invoices and transactions each day. This person should be able to identify discrepancies, meet strict deadlines, and maintain accuracy while working in a fast-paced nonprofit environment.
Education & Experience
Required:
- Bachelor's degree in Accounting, Finance, or related field OR 3+ years of Accounts Payable experience.
Preferred:
- Experience working in a nonprofit organization.
- Experience with high-volume invoice processing.
- Experience with ERP/accounting systems.
- Experience supporting month-end close and audits.