Orange County Receptionist

Published: 6/14/2022

Job Description

Job DescriptionOrange County ReceptionistBe the Face of an Award-Winning Law Firm

Are you a polished, personable professional who enjoys creating a great first impression? As the Orange County Receptionist, you will be one of the first points of contact for clients, attorneys, vendors, and guests-and play an important role in creating a welcoming, professional experience at a leading law firm.

This is a dynamic, people-focused position where no two days are exactly alike. You may be welcoming a client one moment, coordinating a conference room or firm event the next, and helping keep daily office operations running smoothly. You'll work closely with another team member to provide front-desk coverage and support, making this a collaborative role where you're never working alone.

Key ResponsibilitiesReception & Client Experience

Welcome clients, visitors, and vendors with a warm and professional demeanor.
Answer and route incoming calls promptly and accurately.
Take and relay messages as needed.
Issue and track parking validations for clients and visitors.
Coordinate conference room reservations and meeting schedules.

Office & Administrative Operations

Receive, sort, distribute, and coordinate incoming and outgoing mail.
Keep kitchen and common areas clean, organized, and fully stocked.
Maintain kitchen supply lists and place weekly orders within budget.
Coordinate with building management and cleaning vendors regarding office needs.
Assist with conference room technology and meeting setup.

Events & Administrative Support

Assist with office events, including catering setup, coordination, and cleanup.
Provide general administrative support, including copying, document preparation, compilation, and editing.
Process and route expense and reimbursement documentation.
Monitor office supply inventory and submit orders for approval.
Assist with training new hires on front-desk and office procedures.

What We're Looking For

You don't need a law degree to succeed in this role. We're looking for someone who is professional, organized, personable, and genuinely enjoys helping others.

High school diploma or equivalent required; associate degree preferred.
1-2 years of experience in reception, office administration, or a similar support role.
Law firm or professional services experience is a plus.
Excellent verbal communication skills and professional telephone etiquette.
Friendly, polished, and client-focused personality.
Ability to remain calm and organized in a fast-paced environment.
Strong multitasking skills and the ability to effectively manage competing priorities.
Proficiency with Microsoft Office and Microsoft Teams, with the ability to quickly learn new systems.
Strong attention to detail and organizational skills.
Ability to handle confidential client and firm information with discretion.
Ability to lift and move office supplies and event materials weighing up to 25 pounds.

Why Join?

Join an award-winning, fast-growing law firm with opportunities to learn and grow.
Become part of a collaborative and supportive Orange County team.
Enjoy a diverse role that combines client interaction, office operations, events, and administrative support.
Work in an environment that values its people and invests in their development.
Be part of a professional team where your contribution is visible and meaningful.

Schedule & Work Environment

This is a full-time, on-site position based in an Orange County (Irvine, CA) office.

Schedule: Monday-Friday, 8:00 a.m.-5:00 p.m.

Occasional early arrivals or later departures may be required to support firm events.

The position involves extended periods at the reception desk, along with regular movement throughout the office to assist with meetings, events, supplies, and daily operations.

\nCompany Description

We’re proud of the investments we’ve made in our team, having grown from four to 1000 employees and evolving into one of the leading recruitment and staffing solution providers in the industry. Our recruiters and account managers are passionate about connecting qualified professionals with the right positions in small, medium, and large companies.

Our Services
W3Global understands the natural ups and downs of an organization’s staffing needs. We are continuously adapting to industry and economic changes to find the right candidates.

We specialize in placing permanent, direct, contract, and temporary positions for companies of any size. Our recruiting services include sourcing, recruiting, screening, interview management, salary negotiations, training, and onboarding.

We are committed to helping organizations redefine their recruitment process by delivering our SaaS-based proprietary application tracking system software.

Our Expertise
W3Global has been delivering staffing solutions for nearly two decades; we know which recruiting strategies work best. Our expert team is committed to developing a customized solution to fit your company’s unique needs.

As a W3Global client, you’ll also receive personalized assistance from a seasoned team of staffing specialists. We are committed to providing both technical support and industry expertise to simplify the hiring process. We know that your time matters. W3Global will help you streamline the hiring process, getting it done and getting it right.

Company Description

W3Global was established in 2006 in Fremont, CA with a vision: simplify the recruiting process and develop an industry-disrupting platform to connect candidates with clients. Our cutting-edge Applicant Tracking System enables us to find the right person for the right job, creating value for job seekers and employers. While W3Global initially focused on IT staffing, we have expanded the business to serve many other industries, including accounting and finance, legal, engineering, human resources, government and more.\r\n\r\nWe’re proud of the investments we’ve made in our team, having grown from four to 1000 employees and evolving into one of the leading recruitment and staffing solution providers in the industry. Our recruiters and account managers are passionate about connecting qualified professionals with the right positions in small, medium, and large companies.\r\n\r\nOur Services\r\nW3Global understands the natural ups and downs of an organization’s staffing needs. We are continuously adapting to industry and economic changes to find the right candidates.\r\n\r\nWe specialize in placing permanent, direct, contract, and temporary positions for companies of any size. Our recruiting services include sourcing, recruiting, screening, interview management, salary negotiations, training, and onboarding.\r\n\r\nWe are committed to helping organizations redefine their recruitment process by delivering our SaaS-based proprietary application tracking system software.\r\n\r\nOur Expertise\r\nW3Global has been delivering staffing solutions for nearly two decades; we know which recruiting strategies work best. Our expert team is committed to developing a customized solution to fit your company’s unique needs.\r\n\r\nAs a W3Global client, you’ll also receive personalized assistance from a seasoned team of staffing specialists. We are committed to providing both technical support and industry expertise to simplify the hiring process. We know that your time matters. W3Global will help you streamline the hiring process, getting it done and getting it right.