Job Description
Job DescriptionWe are looking for an Accounts Payable Specialist to support day-to-day payables operations for a commercial property management environment in San Diego, California. This Long-term Contract position is ideal for someone who is highly organized, accurate with financial records, and comfortable managing invoice processing, vendor setup, and scheduled payments in a fast-paced setting. The role will work across recurring expenses, utilities, disbursements, and account reconciliations while helping maintain timely and compliant payment activity.
Responsibilities:
• Review invoices for accuracy, assign the appropriate account coding, divide charges when needed, and resolve discrepancies before entry into the accounting system.
• Set up new vendors and property records in the accounting platform, ensuring data is complete and properly maintained.
• Maintain recurring billing logs for utilities and other routine expenses, and coordinate service activation or cancellation requests as properties change.
• Prepare scheduled check runs, including support for owner disbursements, impound tracking, loan and insurance installment monitoring, and commission payment processing.
• Handle check requests, security deposit refund payments, and other disbursements based on established timelines and business needs.
• Record and release payments in the accounting system on required processing dates and for additional off-cycle requests when necessary.
• Reconcile completed check runs against recurring billing records to confirm accuracy and identify any missing or duplicate items.
• Oversee petty cash and manage company credit card activity by collecting receipts, matching expenses to properties and cardholders, reconciling statements, and arranging timely online payments.
• Process time-sensitive payments such as property taxes, insurance, agency remittances, and 1099-related items in accordance with required deadlines and internal approval procedures.• At least 2 years of experience in accounts payable or a closely related accounting support role.
• Hands-on experience with invoice coding, account allocation, and high-volume payment processing.
• Working knowledge of ACH transactions, check runs, and reconciliation procedures.
• Proficiency with Yardi or similar accounting software used in property management environments.
• Background supporting commercial property management accounting activities is strongly preferred.
• Strong attention to detail with the ability to manage deadlines, recurring tasks, and multiple payment schedules.
• Effective communication skills for coordinating with vendors, internal teams, and approvers regarding payment documentation and issue resolution.