Job Description
Job DescriptionWe are looking for an experienced Accounts Payable Lead to oversee end-to-end payables activity for a busy accounting team in California. This contract to permanent opportunity is ideal for someone who can balance hands-on invoice processing with strong oversight of vendor payments, compliance documentation, and record accuracy. The person in this role will work closely with accounting leadership to keep daily AP functions running efficiently and support key closing and reporting activities.
Responsibilities: • Direct day-to-day accounts payable functions in a fast-paced, high-volume setting while ensuring consistent workflow across incoming invoices and payment activity. • Handle a substantial daily invoice load, including reviewing details, matching supporting documentation, and assigning proper coding for accurate processing. • Evaluate invoices for completeness, approve entries as appropriate, and move documents through the designated authorization process in a timely manner. • Oversee vendor onboarding and account updates, including collection of W-9 forms and maintenance of compliant supplier records. • Complete and submit credit-related documentation for vendors and support the setup of payment terms and account requirements. • Manage payment execution through check runs and ACH transactions, ensuring vendors are paid correctly and on schedule. • Investigate and resolve issues involving invoices, remittances, and supplier accounts by coordinating with internal stakeholders and external vendors. • Support year-end accounting activities tied to payables, including preparation and filing of annual 1099 reporting. • Monitor accounts payable procedures, maintain accurate documentation, and recommend process enhancements that improve efficiency and control. • Collaborate closely with the Controller to strengthen daily AP operations and maintain reliable financial processing standards.• 4+ years of experience in accounts payable, including responsibility for invoice processing and payment coordination. • Demonstrated background supervising or leading accounts payable activities in a high-volume environment. • Strong working knowledge of invoice coding, three-way or document matching, and approval workflow management. • Experience processing vendor payments through check runs and ACH methods. • Familiarity with vendor setup, W-9 collection, 1099 reporting, and related compliance requirements. • Ability to research discrepancies and resolve payment, invoice, and vendor account issues with accuracy and professionalism. • Strong organizational skills with careful attention to detail and the ability to manage multiple priorities effectively.