Job Description
Job Description
Invoice all open parts, equipment, and service sales orders from Customer Service, Sales, and Technical Services. Sends and records invoices working with Sales Orders for Customer Service, Technical Services and Sales and works with processing all payments received. Receives daily checks and processes the daily bank deposit. Sends monthly Accounts Receivable statements to customers. Follows up on all past due invoices. Minimum 3 years accounting experience required, preferably in manufacturing. Proficient in Excel and Work. Knowledge of Made2Manage software is a plus. Able to communicate clearly both orally and in writing. Bilingual in Spanish is a MUST.
Essential Job Duties
Ÿ Invoice all open parts, equipment, and service Sales Orders from Customer Service, Sales, and Technical Services
Ÿ Mail, email and/or fax the open invoice to the customer
Ÿ Receive daily checks from the Chief Financial Officer and process the daily bank deposit
Ÿ Apply payments received to the proper open invoice and general ledger account
Ÿ Send monthly Accounts Receivable statements to customers by mail, email, or fax
Ÿ Follow up on all past due invoices by calling, emailing, or faxing the customer including copies of back-up requested by the customer
Ÿ Create various monthly receivable reports for the Chief Financial Officer
Ÿ Establish an effective working relationship with customers, and related vendors
Ÿ Receive and respond to telephone calls, emails, and faxes from customers regarding accounts
Ÿ Process credit card payments from customers
Ÿ Work collaboratively with others and foster cooperative relationships and credibility at all levels of the organization
Other Duties
Ÿ Assist others in the Accounting Department, as needed
Ÿ Respond to all requests for information
Ÿ Organize, file, and maintain Accounts Receivable records
Ÿ Maintain office supplies and order supplies as needed
Ÿ Perform other related duties as assigned
Qualifications
Ÿ High school diploma required, completion of associate degree in accounting desirable
Ÿ Minimum three-years accounting experience required preferably in manufacturing
Ÿ Proficient in Excel and Word; knowledge of Made2Manage (M2M) software a plus
Ÿ Bilingual in Spanish is a must
Ÿ Ability to effectively and accurately use a calculator and type using a keyboard and other business systems
Ÿ Must be able to communicate clearly both orally and in writing
Ÿ Ability to adhere to ethical principles that reflect the highest standards of organizational and individual behavior and comply with all government laws and regulations
Ÿ Possess effective organization and time management skills, be detail oriented, use good judgment, manage competing priorities for multiple projects, and consistently meet all deadlines
Ÿ Ability to work collaboratively with others and foster cooperative relationships and credibility at all levels of the organization
Ÿ Demonstrated ability to follow through, have excellent problem-solving skills and be cost conscious
Personal Qualities
Ÿ Perform work independently and as part of a team
Ÿ Must be organized, reliable, punctual, adaptable and flexible
Ÿ Demonstrate a positive professional demeanor and dress
Ÿ Adhere to all company policies