Job Description
🚀 Build your career in Human Resources, Recruiting, and Business Operations at Whova!
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Whova is hiring an entry-level HR Assistant to support recruiting, HR operations, compliance, and a variety of business operations.
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This is a hands-on role for someone who is goal-oriented, organized, proactive, and comfortable taking ownership of detailed operational work. You will work on measurable recruiting initiatives, HR policies and compliance, employee records and benefits, office operations, procurement, and finance-related processes. A bachelor's degree is required, and the position requires regular commuting to our San Diego office.
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Why Join Whova?
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💼 Fantastic opportunities for career growth and development
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❤️ Make a difference! Our goal is to change lives with our product.
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📈 Work on exciting and impactful projects
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🤝 Fun, authentic, and supportive team environment
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Whova is a fast-growing company with a top product in our space, supporting events in 100+ countries. Our brand-name customers include US-Bank, Stanford, L’Oreal, Hilton, LEGO, Microsoft, NASA, IKEA, TEDx, etc. We are proud to be recognized as one of the Best Places to Work in San Diego 🏖️ 5 years in a row, and also won the ⏫ Fastest Growing Private Companies award for 3 years. Recently Whova won the Event Technology Awards’ Best Product Team Award 🏆, People’s Choice Award 🏅 and also Best Event APP Award.
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** Watch the 2-min video about our culture: https://whova.com/jobs/we-are-hiring/
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What We’re Looking For:
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❓ Relentless curiosity
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🤗 empathetic and engaging
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📅 Strong organizational skills
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🎯 Goal-driven mindset
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🧩 Excellent problem-solving skills
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How You will Make an Impact
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- Recruiting & Talent Acquisition
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- Research and identify career fairs, universities, and recruiting opportunities that align with hiring goals.
- Coordinate and lead career fair activities, including company information sessions and candidate engagement.
- Engage with candidates and participants before, during, and after recruiting events.
- Track recruiting activities and results and work toward quantitative recruiting goals.
- Support talent sourcing, candidate communication, interview coordination, and other recruiting activities.
- Identify opportunities to improve recruiting processes and increase the effectiveness of recruiting campaigns.
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2. HR Operations & Compliance
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- Maintain employee records, HR documentation, and required forms accurately and confidentially.
- Audit legal documents and agreements regularly
- Work on HR policies, procedures, and compliance initiatives and ensure proper execution.
- Assist with employee benefits administration and related documentation.
- Monitor HR processes and identify opportunities to improve accuracy, efficiency, and consistency.
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3. Business & Office Operations
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- Manage equipment, inventory, office supplies, and related records.
- Coordinate purchasing, purchase orders, vendor negotiations, and procurement activities.
- Process business operations such as invoicing, billing, bookkeeping support, and reconciliations.
- Coordinate office logistics and company-provided services.
- Maintain accurate operational and financial records and documentation.
- Take ownership of additional projects that support efficient business operations.
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Necessary Skills and Experience
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- Bachelor's degree in any major.
- 1–2 years of real-world work experience through off-campus employment, internships, or other professional experience is preferred.
- Strong interest in HR, recruiting, business operations, or a combination of these areas.
- Goal-oriented and comfortable working toward measurable objectives.
- Highly organized with strong attention to detail.
- Self-motivated, proactive, and willing to take ownership.
- Strong problem-solving and communication skills.
- Comfortable handling repetitive, detail-oriented work while maintaining accuracy.
- Able to identify inefficiencies and proactively improve processes.
- Professional and discreet when handling confidential information.
- Strong work ethic and ability to manage multiple priorities in a fast-paced environment.
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What You will Gain
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💰 Base salary: $45K-$55K, depending on experience and qualifications
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🏖️ Health insurances, HSA, 401(K), 18 days/year paid vacation and sick leave
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🍲 Two company-provided lunches and bagel Wednesday!
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🏡 Working from home every Friday
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🏆 Various experiences in recruiting, HR operations, compliance, business operations, procurement, and finance operations
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📈 Strong potential for career growth in a fast-growing technology company
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❤️ Fun, upbeat, and collaborative office environment
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Disclaimer: LinkedIn may use automated decision systems (ADS) to target, screen, or rank candidates. To request reasonable accommodation or direct human review, please send your resume to hr-jobs@whova.com.