Job Description
Job Description Title: Senior Contracts & Claims Manager
Location: Vacaville CA 95688
Duration: 6 Months with Possible extension
Job Details:
Summary
" As a member of the Global Capital Sourcing team, a Senior Contracts & Claims Manager is sought to be responsible for the commercial management of a variety of projects within large and medium green or brown field CAPEX schemes (CAPEX project sizes/spend of min 5 m USD). The aims are to protect client's rights and entitlements as provided in the contracts, ensure the Contractors' obligations are fulfilled, ensure client is fulfilling their obligations, optimizing value-for-money, reducing contract risks, lowest Total Cost of Ownership (TCO), on time/schedule delivery, quality and in-cost project purchases to support the goal for client's growth investments.
" He/she is in position to mitigate risks related to the contract creation / execution, identify cost benefit solutions to complex contractual matters (including regular delivery and close out of complex negotiations with extremal Stakeholders and Consultants).
" The position is expected to act as a commercial expert working in close cooperation and coordination together with the Global Engineering team (SGIE), the local project team and any other relevant internal or external stakeholder, ensuring a common Client approach to suppliers.
Job Description:
Key Stakeholders: SGIE Project Managers, Capex Lead Buyers, Project Controls Managers
Responsibilities:
People: 0 Internal staff, TBA external EPCM contractors' Contract Managers
Budget: TBA depending upon project(s) assigned
Quality: Quality of work drives cost containment. Meticulous to a fault
Safety: Always maintain a safe work environment and ensure others are as well
CONTRACT MANAGEMENT:
Project Procurement Execution Strategy
" Support the definition of the Risk mitigation plan;
" Participate in development of contracting strategies;
" Involve Cost Control Group and ensure the implementation of cost control system e.g. progress measurement, remeasurement, bank guarantees, additional items, claims, cash flow and back-charges;
" Analyse the contract conditions and assist the project management in the preparation and conduction of the execution of those contracts;
" Involvement with the review of new tenders and contracts with Strategic Supplier;
" Support the negotiation of major contracts, subcontracts and own the final review and document preparation with Strategic Supplier;
" Ensure relevant Procurement & SGIE process and standards are followed.
Post Tender Award
" Lead the execution of contracts to secure our client contractual rights and entitlements;
" Responsible to report contracting plan status and variations to the Project & Procurement on a periodic basis;
" Manage the contracting plan during project execution, commissioning and evaluation stages, including the contractor's cost in cooperation with Cost Control;
" Prepare a summary of key contractual points (deviations from norms, identified risks, of concern to client) generated by a review such that they can be readily identified and addressed;
" Negotiate and agree contract extensions & change request;
" Coordinate activities such as change orders, delay management, conflict management, preparation for potential litigation / arbitration / ADR in terms of proper documentation, timely responses to the contractor as per contract;
" Monitor and safeguards the legal right as per the provisions of the contract;
" Manage the Warranty and performance guarantees of the project assets;
" Ensuring all requirements of client, are met with respect to contract review;
" Coordinating the involvement of legal counsel and/or Client legal counsel in reviews as required;
" Support in Arbitration and in Alternative Dispute Resolution Procedures;
" Overseeing, managing, directing and supporting the project commercial teams to ensure optimization of project returns.
CLAIM MANAGEMENT
" Identifying opportunities for outgoing claims, development of claim strategies, supporting/preparing notifications/correspondence as well as negotiation and settlement;
" Analysis of incoming claims, development of defense strategies, supporting/preparing response/correspondence, claim negotiation and settlement;
" Collection and registration of all claim related documentation in company's claim repository.
SUPPLIER RELATIONSHIP MANAGEMENT
" Manage escalation of issues and claims management with supplier;
" Develop the supplier relationship according to the expectations per supplier segment;
" Support supplier relationship management and to ensure reliable high quality supply;
" Support the supplier performance, compliance and accountability through supplier scorecards and performance metrics;
" Involved in periodic commercial audits of main contractors.
STAKEHOLDER MANAGEMENT
" Identify and engage with internal stakeholders, including Project Management, Global SGIE, Global Procurement and Corporate Functions (mainly Legal and Finance);
" Clarify stakeholder requirements;
" Drive proactive communications.
Perform other duties as assigned.
Education:
" A higher commercial background equivalent to a Bachelor (BSc/BA), preferably Master degree (MSc/MBA) or equivalent and a good thorough technical understanding and knowledge.
" In Purchasing, Engineering or Legal, Quantity Surveying or Cost Consulting
Preferred Certification:
" AACE / ACOSTE / MRICS/ MCIOB / MCIArb professional qualifications are desirable
Required Experience:
" Highly Experienced - 10 years
" Minimum 10 years of relevant experience with major contractors / consultants in roles dealing with management of project change procedures, cost management, claims and variations, negotiation and settlement of disputes with owners and subcontractors.
" Demonstrated experience developing and implementing contract strategies that have yielded measurable business results
" Ability to work cross functionally in project work and project management
" Has preferably overseen, sourced from or worked for EPCMV / EPC contractors
" Experience operating at a senior level on a major project or in a Commercial / Claims Manager role in a large construction company.
" Experience in a regulated industry (i.e. pharmaceutical, food) advantageous.
Required Skills:
" Business and financial acumen;
" Contracting strategy & execution, strategic sourcing expertise, procurement/sourcing knowledge/experience for large CAPEX projects;
" A strong understanding of construction technology, sequencing and practices;
" Exceptional problem solving and analytical skills;
" Demonstrated project management skills;
" Demonstrated experience developing and implementing sourcing strategies that have yielded measurable business results
" Ability to work cross functionally in project work and project management
" Has overseen, sourced from or worked for EPCMV contractors
" Skills in all procurement processes including commodity management, supplier management, negotiations, contract management and e-procurement systems.
" Research, analysis, summary recommendation skills.
" Strong negotiating and influencing skills on international level.
" Experience managing global relationships, both internal and external.
" Experience with international commercial contracts and agreements
" Effective interpersonal and communication skills and ability to build business relationships and to work in multifunctional team
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