Administrative Operations Assistant

Published: 6/14/2022

Job Description

The Administrative Operations Assistant supports efficient day-to-day operations by coordinating administrative activities, maintaining organized records, and helping teams stay aligned on priorities and processes.

Responsibilities

Create and manage purchase orders from initial request through receipt.
Communicate with vendors to request quotes, negotiate pricing, place orders, and follow up on delays.
Manage purchasing activities based on lead times, minimum order quantities (MOQs), reorder points, and safety stock requirements.
Monitor inventory levels for raw materials, packaging components, and finished goods.
Coordinate inbound and outbound freight shipments, including less-than-truckload (LTL) and pallet shipments.
Resolve discrepancies involving receiving, quantities, pricing, product quality, and vendors.
Maintain accurate purchasing and inventory records within the company’s ERP/MRP system.
Use Microsoft Excel for purchasing, inventory tracking, and data analysis.
Collaborate with production, accounting, vendors, and management to ensure smooth operations.
Document purchasing and logistics procedures to ensure consistency and continuity.

Preferred Qualifications

3+ years of experience in procurement, purchasing, supply chain, or logistics, preferably in a manufacturing environment.
Experience using ERP/MRP systems; Odoo experience is a strong plus.
Strong Microsoft Excel, organizational, and analytical skills.
Ability to independently manage multiple vendors, purchase orders, deadlines, and competing priorities.
Excellent communication, problem-solving, and follow-through skills.

Preferred Qualifications

3+ years of experience in procurement, purchasing, supply chain, or logistics, preferably in a manufacturing environment.
Experience using ERP/MRP systems; Odoo experience is a strong plus.
Strong Microsoft Excel, organizational, and analytical skills.
Ability to independently manage multiple vendors, purchase orders, deadlines, and competing priorities.
Excellent communication, problem-solving, and follow-through skills.

\nCompany Description

Our company strives to find our associates the right position where they can utilize their skills and experience.

Company Description

Our company strives to find our associates the right position where they can utilize their skills and experience.