Job Description
Job DescriptionWe are looking for an Administrative Assistant to support daily office operations in San Jose, California. This Long-term Contract position is ideal for someone who is organized, service-minded, and comfortable managing a variety of clerical and front-desk tasks. The role will help keep the workplace running smoothly by handling communication, maintaining records, and providing dependable administrative support.
Responsibilities:
• Manage front-office activities by greeting visitors, directing inquiries, and creating a detail-oriented first point of contact.
• Respond to incoming phone calls, route messages appropriately, and provide timely assistance to callers.
• Perform a range of administrative support duties, including preparing documents, organizing files, and maintaining office records.
• Enter and update information accurately in internal databases, spreadsheets, or tracking systems.
• Coordinate everyday office tasks to help ensure efficient workflow across administrative functions.
• Support reception coverage and assist with general clerical needs as business demands require.• Previous experience in an administrative, office support, or receptionist position.
• Ability to handle inbound calls effectively and communicate clearly with internal and external contacts.
• Strong data entry skills with close attention to accuracy and detail.
• Proficiency in general administrative tasks such as filing, record maintenance, and document handling.
• Comfortable working in a fast-paced office setting while managing multiple priorities.
• Dependable organizational skills and a detail-focused approach to customer and team interactions.