Job Description
Job DescriptionWe are looking for a detail-oriented Staff Accountant to support day-to-day accounting operations across multiple entities in San Diego, California. This role combines payables, receivables, cash activity, and general ledger support, with a strong focus on accuracy, organization, and timely follow-through. The ideal candidate is comfortable managing high-volume transactional work while contributing to month-end close, reporting, and ongoing process enhancements.
Responsibilities:
• Oversee end-to-end invoice processing for several entities, including reviewing documentation, confirming approvals, assigning accounting codes, and entering transactions into the financial system.
• Reconcile vendor accounts, investigate billing issues, and coordinate with suppliers to resolve discrepancies while maintaining accurate vendor records and payment details.
• Execute scheduled disbursements through check, ACH, and wire transfer, and prepare aging reports and supporting files to keep payables current and audit ready.
• Review employee expense submissions and corporate card activity for policy compliance, receipt support, proper coding, and timely resolution of exceptions.
• Record daily cash activity, complete cash reconciliations, verify deposits, and post journal entries to the appropriate general ledger accounts.
• Assist with month-end accounting by preparing reconciliations, gathering bank documentation, and supporting financial activity across multiple legal entities.
• Generate customer invoices, maintain accounts receivable records, monitor incoming payments through custodian platforms, and follow up on outstanding balances to improve collections.
• Provide backup support for advisory fee billing, including processing fees, handling adjustments or reversals, preparing related reports, and assisting with reconciliations.
• Maintain tracking reports and spreadsheet-based schedules, compile documentation for audits, and contribute to process improvements, special projects, and system-related initiatives.• Experience in staff accounting or a closely related accounting position with responsibility for payables, receivables, and general ledger activity.
• Working knowledge of journal entries, account reconciliations, and core accounting principles in a multi-entity environment.
• Familiarity with corporate tax, sales tax, and corporate tax return support is preferred.
• Ability to review financial transactions for accuracy, identify inconsistencies, and resolve issues with sound judgment and attention to detail.
• Proficiency with accounting software and advanced Excel skills for maintaining reports, schedules, and reconciliations.
• Strong organizational and documentation habits, with the ability to manage deadlines and maintain complete audit support.
• Effective written and verbal communication skills for coordinating with vendors, custodians, financial institutions, and internal teams.