Logistics Manager

Published: 6/14/2022

Job Description

Overview of position:

You will plan, direct, and execute the organization’s logistical processes and daily operations. This role ensures timely deliverability across hospitals, clinics, and distributors while strictly maintaining ISO 13485 quality standards, FDA Good Manufacturing Practices (GMP) and Good Distribution Practices (GDP). This role requires a strong background in team leadership, inventory management (serial/lot numbers with expiration dates), shipping and logistics coordination (including international), and quality-controlled processes, preferably in the healthcare sector.

Essential Job Duties & Responsibilities but not limited to:

• Establish performance expectations, lean workflows, and regular trainings with warehouse staff to drive peak operational performance and productivity in a fast-paced environment.

• Perform and manage order fulfillments, serialized inventory tracking, consignment stock, and field loaner/demo equipment distribution.

• Oversee import/export entry documentation, Harmonized System (HS) classification, Country of Origin determination, and Incoterms selection.

• Direct international and domestic freight operations for finished medical devices, capital equipment, disposables and spare parts.

• Coordinate with internal departments to prepare orders, prioritize activities and ensure timely completion of established objectives.

• Ensure proper receipt, inspection, cleaning and storage of products and materials per established quality procedures

• Maintain accurate records of material receipts and shipments, and the movement of products and inventory between sales and clinical personnel, distribution network and customer facilities.

• Monitor system inventory levels at all warehouses; plan and perform fulfillment, replenishment and return shipment activities.

• Communicate with shipping services and couriers to schedule pickups, negotiate rates, and file claims for lost or damaged goods.

• Maintain current working knowledge of customer and distributor shipping requirements, international shipping policies, FDA regulatory requirements, and medical congress shipping and logistics.

• Prepare, track, and control field inventory for all congresses, workshops, rentals, demos, and training.

• Lead inventory control and planning meetings.

• Partner with Quality Assurance (QA) on non-conformance reports (NCR), Corrective and Preventive Actions (CAPA), shipping damage investigations, and product recall execution

• Direct physical inventories and periodic cycle counts for in-house product as well as all distribution networks.

• Maintain a clean and organized warehouse and working area

• Support company objectives and perform projects and other tasks as assigned by Supervisor.

• Key Performance Indicators (KPIs): shipment accuracy, inventory accuracy, and cost management.

Skills and Qualifications:

• Minimum five (5) years of Warehouse and Logistics Management experience (preferably in the healthcare sector)

• Bachelor’s degree in Supply Chain Management, Logistics, Business Administration, Operations or related field.

• Working knowledge of ISO 13485, FDA Quality System Regulation (QSR), Good Distribution Practice (GDP), and international trade customs

• Excellent attention to detail

• Very strong leadership and organizational skills

• Customer service oriented

• Ability to manage multiple tasks, prioritize effectively, and meet deadlines

• Punctual, reliable and flexible

• Excellent written and oral communication skills

• Strong Knowledge of inventory movement and distribution

• Proficient in the use of Microsoft Office applications

• Inventory management software experience required (SAP and WebOps preferred)

Physical Requirements:

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position. The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Disclaimer

This job description is not intended, and should not be construed to be, an exhaustive list of all responsibilities, skills, efforts or working conditions associated with the job. It is intended, however, to be an accurate reflection of those principal job elements essential for making decisions related to job performance, employee development and compensation. As such, the incumbent may perform other duties and responsibilities as required.

Pre-Employment Screening:

joimax verifies employee’s eligibility to work in the US via E-Verify and the I-9 Employment Verification Form. All new employees are required to undergo background checks and drug screen testing.

EEO Statement:

Joimax® is an Equal Opportunity Employer. joimax® evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic. In addition, if requested in advance joimax® will provide reasonable accommodation for any part of the application or interview process.

\nCompany Description

Found in 2001 in Karlsruhe, Germany, Joimax® is a global medical device company, with offices in Germany, Asia, and the USA. We are the leading provider of complete systems for endoscopic minimally invasive spinal surgery with a focus on innovative products, continuous development, and a comprehensive training program. To learn more about joimax® , please visit us at https://www.joimax.com/en/