Job Description
Job DescriptionWe are looking for an Accounts Payable Specialist to join a busy finance team in California. This role supports accurate payment processing, vendor account maintenance, and financial reconciliation activities in a detail-driven environment. The ideal candidate brings hands-on accounts payable experience, strong organizational skills, and the ability to work effectively with internal teams and external vendors.
Responsibilities:
• Review purchasing documents, receiving records, and supplier invoices to confirm accuracy before entering transactions into the accounting system.
• Access vendor portals to obtain billing documents, record invoice activity, and document automatic payment transactions in a timely manner.
• Examine company card activity, input supporting details, and complete reconciliations to ensure charges are properly reflected.
• Reconcile supplier statements and investigate differences to keep vendor accounts current and accurate.
• Maintain vendor records, including payment instructions and account setup details, with careful attention to data integrity.
• Prepare weekly disbursements, record payment activity, and issue remittance information to vendors as needed.
• Perform account reconciliations across payables-related balances such as aging, deposits, and goods received versus invoiced items.
• Monitor freight expenses across inbound, outbound, and warranty activity, comparing charges against quotes, orders, and destination information.
• Work closely with vendors as well as purchasing and receiving teams to resolve pricing, quantity, and documentation discrepancies.
• Support year-end reporting activities related to 1099 preparation and filing requirements.• At least 2 years of recent accounts payable experience in a high-volume processing environment.
• Practical knowledge of invoice coding, invoice processing, check runs, and three-way matching procedures.
• Manufacturing industry experience is preferred.
• Experience with ERP or accounting systems is preferred.
• Strong proficiency in Microsoft Excel, Outlook, and SharePoint.
• Excellent written and verbal communication skills with the ability to collaborate across departments.
• High level of accuracy, strong organizational ability, and effective time management skills.
• Ability to research issues, complete reconciliations, and resolve discrepancies independently.