Front Desk / Administrative Assistant

Job Description

Job DescriptionFront Desk / Administrative Assistant

Cardinal Management Group | South Pasadena, California | In Person | Full-Time

Work Arrangement and Location

Office: 1260 Huntington Drive #104, South Pasadena, CA 91030.

Monday through Thursday, 9:00 a.m. to 5:00 p.m. Friday, 9:00 a.m. to 2:00 p.m. This is an in-person position; remote work is not an option.

Pay and Benefits

• $20.00 to $25.00 per hour
• Health and dental insurance
• Paid time off
• Positive work environment, office culture and great co-workers

About the Role

Cardinal Management Group is seeking a Front Desk/Admin professional to be the first point of contact for our homeowners, vendors and clients. The ideal candidate will have exceptional communication skills, manage their time wisely, handle multiple projects at once and be comfortable working in a professional office environment.

Day-to-Day Responsibilities

• Answer incoming phone calls from homeowners and route calls to the appropriate property managers
• Open, sort and distribute incoming mail and correspondence to the appropriate managers
• Scan mail, correspondence and invoices; upload documents as needed
• Create new vendor profiles and update existing vendor information in Vantaca management software
• Greet clients and vendors who visit the office
• Prepare and mail out letters, correspondence and billing statements
• Photocopy documents as needed
• Provide general administrative support to a team of property managers

What We're Looking For

• Exceptional interpersonal and communication skills that build strong working relationships with your team
• Able to work independently with little supervision
• Able to learn new systems and retain information
• Able to problem solve and work through change
• Able to identify issues and resolve them before problems arise
• Excellent judgment and decision-making skills

Education and Experience

• High school diploma or equivalent (required)
• Office experience required; administrative experience is a bonus
• Spanish or Mandarin speaking is a bonus, not required

Physical Demands and Work Environment

• Sit at a desk using a computer in an office setting
• Sit and stand for moderate periods of time

About Cardinal Management Group

Cardinal Management Group is a privately held property management company that manages condominiums, townhouses, urban developments and all forms of common interest developments. We have 18 years of experience providing professional property management services for 275 homeowners associations in Los Angeles County.

Cardinal Management Group is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information or any other protected status. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state law.