Job Description
Job DescriptionWe are looking for an Accounts Payable Clerk to join a team in Pleasanton, California in a Contract to Permanent role. This position centers on high-volume payables work while also supporting select receivables and general accounting tasks. The ideal candidate brings current, hands-on experience in invoice processing, payment handling, and financial record maintenance within a fast-paced environment.
Responsibilities:
• Manage a high-volume accounts payable workload, including processing roughly 100 vendor payments each week with accuracy and timeliness.
• Examine invoices and related backup for completeness, resolve inconsistencies, and confirm charges before payment is released.
• Record vendor bills in QuickBooks, apply proper coding, and maintain accurate transaction details in the accounting system.
• Prepare checks and supporting materials for distribution, ensuring payment documentation is complete and properly matched.
• Oversee recurring payables to help prevent missed deadlines and keep scheduled obligations current.
• Maintain organized tracking of invoices, payments, and supporting accounting records in both electronic and physical files.
• Communicate issues such as missing paperwork, incorrect billing, or payment discrepancies to accounting leadership for follow-up.
• Provide updates regarding open invoices, processed payments, and other routine accounting activities to support team visibility.
• Contribute to payment posting and related receivables support after the initial onboarding period, as assigned.• At least 2 years of recent experience in accounts payable, with additional exposure to accounts receivable preferred.
• Demonstrated ability to process invoices, code bills accurately, and support regular check runs in a deadline-driven setting.
• Experience handling a high volume of weekly payments while maintaining strong attention to detail.
• Working knowledge of QuickBooks for entering bills and maintaining accurate accounting records.
• Associate degree in Accounting, Business Administration, or a related field required; bachelor’s degree preferred.
• Strong organizational skills with the ability to manage documentation, filing, and record retention consistently.
• Clear communication skills and the ability to identify and escalate discrepancies in a timely manner.