Payroll Specialist / AP Support - Highly Respected Professional Services Firm - Alameda County
Job Description
Our client is a highly respected professional services law firm based in Alameda County, providing legal services to clients throughout California. They are seeking a Payroll Specialist / AP Support professional to manage full-cycle payroll operations, including timesheet processing for exempt and non-exempt employees, while also providing accounts payable support and collaborating closely with internal and external stakeholders. The ideal candidate is proactive, detail-oriented, and collaborative, with the ability to manage multiple priorities, maintain accuracy and confidentiality, and strong customer service skills, someone who thrives in deadline-driven, fast-paced environments.
\n
\n
This role offers a competitive salary, bonus potential, 401(k) match, excellent benefits, and a stable, collaborative team environment with a well-established organization that values long-term growth and partnership.
\n
\n
Responsibilities
\n
- \n
- Responsible for full-cycle payroll, including semi-monthly and off-cycle runs, ensuring accurate pay calculations and deductions for up to 200 employees
- Manage and review employee timesheets to ensure accurate payroll processing for both exempt and non-exempt employees
- Process employee changes, deductions, garnishments, levies, and termination checks
- Resolve payroll, benefits, and timesheet discrepancies while maintaining accurate and confidential records
- Respond to payroll-related inquiries and provide strong customer service to employees
- Prepare and deliver monthly payroll reporting to the firm’s leadership
- Support daily accounts payable operations, including vendor invoices, payments, vendor setup, check processing, and expense/credit-card reconciliations for attorneys and staff, ensuring compliance with the firm’s policies
- Partner closely with the Accounting Manager and finance team, along with other internal and external stakeholders, to support core payroll and accounting functions
- Manage multiple priorities and support month-end and annual deadlines in a fast-paced environment
- Assist with ad hoc payroll and accounting projects as needed
\n
\n
\n
\n
\n
\n
\n
\n
\n
\n
\n
\n
Qualifications
\n
- \n
- Bachelor's degree in a relevant field, or equivalent work experience, preferred
- 5+ years of experience in payroll and accounts payable
- Hands-on experience with full-cycle payroll and timesheet management
- Experience supporting exempt and non-exempt employees required
- Law firm or professional services experience – preferred but not required
- Proficient in payroll systems; Dayforce preferred, SurePoint a plus
- High ethical standards and sound judgment with confidential information
- Strong customer service, communication, and interpersonal skills across attorneys, staff, and vendors
- Proactive, detail-oriented, and collaborative with internal and external stakeholders
- Able to manage multiple priorities and produce accurate work in a fast-paced, deadline-driven environment
- Reliable and punctual, with the ability to work on-site as required
\n
\n
\n
\n
\n
\n
\n
\n
\n
\n
\n
\n