Part Time Office Staff

Job Description

Job DescriptionBreaking Barriers Institute (BBI) is seeking a reliable, organized, and professional Part-Time Office Administrator to join our growing team. This position plays a vital role in supporting daily office operations, staff coordination, client services, and administrative functions. The ideal candidate is detail-oriented, able to multitask in a fast-paced environment, and committed to providing excellent customer service to families and employees.

Responsibilities

• Answer and direct incoming phone calls, emails, and office inquiries.
• Assist with client intake processes and maintain accurate records.
• Support scheduling needs for therapy services, meetings, and office activities.
• Monitor and respond to administrative requests from staff and families.
• Maintain electronic and physical files while ensuring confidentiality.
• Assist with onboarding documentation and employee paperwork.
• Track compliance documents, certifications, and training requirements.
• Prepare reports, spreadsheets, and other administrative documents.
• Support billing, authorization tracking, and data entry as assigned.
• Maintain office organization, supplies, and general administrative support.
• Collaborate with management to ensure smooth day-to-day operations.

Qualifications

• High school diploma required; Associates or Bachelors degree preferred.
• Minimum 1 year of administrative, office, customer service, or clerical experience.
• Strong organizational and time management skills.
• Excellent verbal and written communication abilities.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and Google Workspace.
• Ability to handle confidential information professionally.
• Strong attention to detail and ability to work independently.
• Experience in healthcare, behavioral health, ABA, or medical office settings is preferred but not required.

Preferred Characteristics

• Positive attitude and strong problem-solving skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Team-oriented with a willingness to assist across departments.
• Comfortable learning new software systems and processes.

Compensation


Competitive hourly rate based on experience.

Benefits

• Flexible part-time schedule
• Professional growth opportunities
• Supportive and collaborative work environment
• Opportunity to make a meaningful impact in the lives of children and