Job Description
Job Description
Legal Receptionist
Full-Time | Salaried | San Jose, CA | 5 Days/Week In Office
Client is a small, established San Jose law firm seeking a dependable, organized, and motivated Legal Receptionist to join their team. The firm provides effective legal advice, dispute resolution services, and courtroom representation in matters involving business law, employment law, and both business and personal bankruptcies.
This is a full-time, salaried position requiring 40 hours per week, Monday through Friday, in the office. They offer great health benefits and an opportunity to learn firsthand how a small law firm operates.
About the Role:
The firm is looking for someone who is organized, dependable, detail-oriented, proactive, and comfortable taking ownership of day-to-day responsibilities. The ideal candidate has a genuine interest in learning about the legal profession and is excited about the opportunity to develop skills that can lead to greater responsibility within a law firm.
Legal Receptionist Responsibilities:
The Legal Receptionist will be responsible for keeping the office organized and running smoothly, including:
- Answering phones, taking messages, and emailing messages to appropriate staff
- Sending out mail and making copies for filing
- Checking and updating calendars
- Scanning and moving incoming mail to appropriate client folders
- Uploading deposition discs as received
- Managing reception scanning jobs
- Updating the firm's library with new materials and following shelving procedures
- Scanning client documents
- Coordinating Corodata pickups and retrieval of offsite files
- Shredding files and paperwork
- Emptying KSD and HC out boxes
This position is also responsible for staying on top of the day-to-day cleanliness, organization, and upkeep of the office, including:
- Keeping the kitchen and common areas clean and organized, including washing dishes and cleaning/stocking the refrigerator
- Keeping conference rooms clean and ready for meetings
- Keeping copiers, staplers, and other office supplies stocked
- Maintaining an orderly reception and common areas
- Helping ensure the office is clean, organized, and professional for clients and staff
Ideal Candidate:
Someone interested in the legal field and wants to develop practical legal skills outside of the traditional Receptionist duties. It is particularly well suited for someone who may eventually want to become a Paralegal, as the position provides opportunities to learn and assist with tasks such as:
- Making court call reservations and contacting courts regarding hearing dates or document copies
- Checking tentative rulings
- Creating witness and exhibit lists
- Preparing motion binders and trial binders
- Reviewing document productions for specific items and creating index lists
- Drafting fee agreements
- Learning the day-to-day operations and workflow of a small law firm
\nCompany Description
BCC is a consultancy working directly with a small, boutique law firm in San Jose to fill their Receptionist opening. Unlike most Receptionist positions, this role will provide an environment for this person to learn about how a firm operates, learn new skills, and potentially provide the foundation for a career in the legal field, whether that be a Paralegal, Legal Office Management, or becoming an Attorney.
Company Description
BCC is a consultancy working directly with a small, boutique law firm in San Jose to fill their Receptionist opening. Unlike most Receptionist positions, this role will provide an environment for this person to learn about how a firm operates, learn new skills, and potentially provide the foundation for a career in the legal field, whether that be a Paralegal, Legal Office Management, or becoming an Attorney.