Job Description
Job DescriptionJob Role: Program Coordinator III
Location: Remote
Duration: 6 Months
Seeking a temporary Program Coordinator to provide operational, administrative, and coordination support across cross-functional initiatives. In this role, you will help keep programs organized and running smoothly by managing schedules, tracking action items and deliverables, supporting communications, and maintaining documentation.
Responsibilities:
- Build and verify attendee facesheets at volume for major events, including sourcing and validating bios, photos, and career details against CRM and public sources
- Finalize and distribute meeting materials - formatting, PDF conversion, repository upload, and attachment to calendar invites
- Track and triage inbound meeting and event requests for large conferences, maintaining a single source of truth for status
- Support event logistics including venue and capacity coordination, RSVP tracking, transport, and vendor requirements
- -Own the end-to-end cadence for a recurring cross-functional executive review cycle, including workback plans, deadlines, and collection of pre-read materials
- Prepare first-draft executive briefing materials for external meetings, including attendee profiles, background, and talking points; coordinate inputs from partner teams
- Provide quality control on briefing materials before they reach the executive, and maintain templates and version control
Required:
- Experience producing written materials for a senior executive audience, with strong research and synthesis skills