Administrative Assistant
Job Description
Job Description
Administrative Assistant to President/CEO (will start on a part time schedule but will lead into a full time schedule in June/July 2026)
Job Summary
We are seeking a highly organized and proactive Administrative Assistant to support the President/CEO with daily operations, communications, and administrative functions. This role also assists with event coordination and basic financial support, making it ideal for someone who thrives in a collaborative, mission-driven environment.
Responsibilities
- Provide direct administrative support to the President/CEO
- Manage calendars, schedule meetings, and coordinate logistics
- Answer phones, manage emails, and respond to inquiries
- Maintain organized digital and physical filing systems
- Assist with basic bookkeeping (invoices, expense tracking, reimbursements)
- Prepare meeting agendas, minutes, and board materials
- Coordinate meetings, including logistics, setup, and materials
- Assist with planning and execution of events, meetings, and seminars
- Track event attendance, donations, and assist with reporting
- Support donor communications and volunteer coordination
- Assist with data entry and financial documentation
- Utilize office systems and troubleshoot basic technical issues
Qualifications
- High School Diploma required; Associate or Bachelor’s degree preferred
- 3–5 years of administrative experience
- Experience coordinating meetings or events
- Strong written and verbal communication skills
- Excellent organizational and multitasking abilities
- High attention to detail and accuracy
- Ability to handle confidential information professionally
- Proficiency in Microsoft Office and office software systems
- Bilingual is a plus
Schedule & Location
- Part-time, Monday – Friday (hours to be discussed.) Must be flexible to transition from part time to full time schedule in June/July 2026.
- On-site in Ventura, CA 93001
- Start Date: April 2026
Why Join Us
- Opportunity to work closely with executive leadership
- Involvement in events, operations, and organizational initiatives
- Collaborative and mission-driven work environment
Company DescriptionDiscover a workplace that empowers you to thrive, innovate, and build the career you’ve been dreaming of.
Company Description
Discover a workplace that empowers you to thrive, innovate, and build the career you’ve been dreaming of.