Job Description
Job Description
HR Specialist - Payroll
Compensation: $34 - $40 per hour
Nexus HR is looking for an experienced HR professional to function as the Generalist & Payroll Administrator of an HR company based in Sacramento, CA.
The HR Generalist with a special focus on Payroll is responsible for guiding new employees through the onboarding process, ensuring a seamless transition into the organization. This role involves coordinating all aspects of onboarding, from pre-employment paperwork to orientation and initial training.
Duties and Responsibilities:
-
Payroll Administration:
-
Processing bi-weekly, semi-monthly, monthly, and off-cycle payrolls.
-
Calculating and processing employee compensation, deductions, bonuses, and expenses.
-
Reconciling payroll data to general ledger accounts.
-
Managing employee time tracking and attendance systems.
-
Maintaining accurate payroll records and ensuring compliance with federal, state, and local payroll laws.
-
Managing 401(k) and other benefit plan deductions and funding.
-
Serve as a payroll subject matter expert and provide training and support to employees as needed.
-
Preparing and processing 940 and 941 tax forms
-
Onboarding Process Management:
-
Coordinate and execute the full onboarding process for new employees, including offer letters, initiating background checks, preparation of welcome materials, necessary paperwork, and initial scheduling.
-
Conduct new hire orientations, ensuring that employees understand the policies and procedures.
-
Work with IT and supervisors' facilities teams to ensure all necessary equipment and access are provided on the employee's first day.
-
Pre-Employment Activities:
-
Ensure that all pre-employment documentation is completed, including background checks, drug tests, and verification of employment eligibility.
-
Coordinate and manage new hire paperwork such as contracts, tax forms, and benefits enrollment.
-
Training & Development:
-
Organize initial training sessions and ensure new employees know essential systems and processes.
-
Collaborate with department heads to develop role-specific training programs.
-
Monitor new hires' progress during onboarding and provide support as needed.
-
Employee Engagement & Integration:
-
Develop and implement engagement activities that help new employees feel welcome and integrated into the team.
-
Serve as the primary point of contact for new hires during their initial weeks to address any questions or concerns.
-
Gather feedback from new hires about their onboarding experience and work to improve the process continuously.
-
Compliance & Documentation:
-
Ensure compliance with all legal and regulatory requirements related to the onboarding process, including I-9 verification and employment law adherence.
-
Maintain accurate and up-to-date records for all new hires.
-
Assist with audits and ensure all onboarding documentation meets internal and external standards.
-
Ensuring compliance with employment laws and regulations, and recommending best practices for HR policies and procedures.
-
Maintaining confidential employee records and HR information systems (HRIS).
-
Ensuring compliance with employment laws and regulations, and recommending best practices for HR policies and procedures.
-
Cross-Department Collaboration:
-
Work closely with HR colleagues and department managers to ensure a consistent and positive onboarding experience across the organization.
-
Communicate regularly with hiring managers to inform them of new hires' progress and any concerns.
-
Responding to employee inquiries regarding HR policies, benefits, and payroll.
-
Assisting with employee relations matters, including addressing grievances, disciplinary actions, and promoting a positive workplace culture.
Qualifications:
-
Bachelor’s degree in Human Resources, Business Administration, or a related field.
-
2-4 years of HR experience focusing on onboarding or recruitment.l
-
Strong organizational skills with attention to detail
-
Excellent communication and interpersonal skills.
-
Proficiency with HRIS (Human Resources Information Systems) and onboarding software.
-
Proficiency with payroll management software (e.g., Paychex, QuickBooks, Prism, TimeCo)
-
Ability to handle sensitive and confidential information with discretion
-
Able to work in Sacramento, CA
Benefits:
-
Dental
-
Vision
-
Medical
-
401k
-
Paid Leave