Department Administrative Assistant (Semiconductor & Engineering

Job Description

Job Title: Department Support Assistant (Intermediate)

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Location: San Diego, CA (100% Onsite)

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Pay Rate: $26 / hr (W2 Non-Exempt)

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Duration: (6 Months, Contract, 40 hrs/wk)

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Position Summary

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Seeking a highly organized, proactive Department Support Assistant to provide administrative and operational support to a fast-paced team at San Diego campus. This critical role manages complex calendar scheduling, high-volume travel arrangements, expense processing, and event logistics in a dynamic environment.

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Key Responsibilities

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• Calendar & Meeting Management: Coordinate and adjust complex Microsoft Outlook calendars, resolve scheduling conflicts, and manage end-to-end meeting logistics (conference rooms, Teams links, agendas).

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• Travel Coordination: Arrange domestic and international travel itineraries (flights, hotels, ground transport) in alignment with corporate policies, ensuring fast turnaround on changes.

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• Expense Reporting: Prepare, submit, and reconcile monthly expense reports and invoices accurately using Concur.

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• Event & Department Support: Organize team off-sites, leadership meetings, catering, and venue arrangements; maintain department records and manage office supply inventories.

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• Stakeholder Communication: Serve as a professional point of contact for internal/external leaders, drafting clear event correspondence and executive invitations.

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• Local Errands: Occasionally utilize personal vehicle for local department errands (e.g., picking up team lunches or specific supplies).

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Required Qualifications

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• Education: High School Diploma or equivalent required.

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• Experience: 2+ years of administrative, executive support, or department support experience in a corporate or fast-paced setting.

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• Travel Management: Hands-on experience coordinating high-volume domestic/international corporate travel.

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• Technical Skills: Proficiency in Microsoft Outlook (advanced calendar management) and Office 365 suite; experience with Concur is strongly preferred.

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• Logistics: Must possess a valid driver’s license and personal vehicle for occasional local errands.

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