Front Office Admin Assistant / Accounting Support
Job Description
Job DescriptionAbout the Role:Diamond Distributions LLC is looking for a reliable, motivated and organized Front Office Admin Assistant / Accounting Support to join our team in Irwindale, CA. This is a fantastic opportunity to play a key role in keeping our office running smoothly while supporting essential accounting functions. If you thrive in a fast-paced environment and love wearing multiple hats, we want to hear from you!
Responsibilities:
- Greet and assist visitors, clients, and vendors as the first point of contact at the front office
- Answer and direct incoming phone calls, emails, and correspondence professionally
- Manage scheduling, appointments, and calendar coordination for office staff
- Assist with accounts receivable collection calls and data entry
- Maintain and organize physical and digital filing systems for accounting and administrative records
- Order and manage office supplies and coordinate general office operations
- Assist with invoicing, purchase orders, and vendor communications as needed
Requirements:
- 1–3 years of experience in an administrative, front office, or accounting support role
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic accounting software
- Strong data entry skills with a high level of accuracy and attention to detail
- Excellent verbal and written communication skills
- Strong phone etiquette
- Ability to multitask, prioritize, and stay organized in a busy office environment
- Realiable, dependable, and a team-oriented attitude
About Us:Diamond Distributions LLC, based in Irwindale, CA, is a trusted distributor of chocolates, sweets, and snacks. Our team is the foundation of our success, and we pride ourselves on creating a supportive, collaborative workplace where every employee is valued. Join us and be part of a company committed to growth and excellence.