Drayage Administrative Assistant

Job Description

Job DescriptionBenefits:

• 401(k) matching

West Coast Trans Alliance is seeking an experienced and organized individual to support our Asset division, West Coast Trans Intermodal, as a Part-Time Drayage Admininstrative Assistant. This role operates out of our truck yard in Wilmington. This role is in-person, M-F 0800-1200.

Duties and Responsibilities

Document Management:

• Organizing, filing, and maintaining important transportation documents such as bills of lading, delivery receipts, and proof of delivery.
• Tracking and filing equipment repairs.
• Ensuring compliance with regulations by keeping records of driver logs, fuel & scale receipts, truck/chassis inspections, and other required paperwork.

Data Entry and Reporting:

• Inputting data into company systems, including driver schedules, freight information, and billing details.
• Keep internal master spreadsheets/web drive up to date.

Invoicing and Billing Support:

• Assist with the preparation and distribution of customer invoices.
• Post incoming payments and send aging reports to customers.
• Audit driver manifests and vendor invoices for accuracy
• Assist in categorizing expenses in Quickbooks

General Office Tasks:

• Answering phones, responding to emails, greeting visitors, and handling general office correspondence.
• Managing office supplies, organizing meetings, and performing other administrative duties as needed.

Who We're Looking For:

• An individual with exceptional organizational skills capable of juggling multiple tasks.
• Someone with QuickBooks or other Accounting software experience
• Preferably someone with experience of logistics/drayage industry
• Excellent communicator with a focus on providing best in class customer service.
• A team player who is ready to jump in and help where needed.
• A quick learner who can thrive and adapt in a dynamic, high-energy environment.

Qualifications:

• Authorization to work in the US
• High School Diploma or Equivalent
• 1-3 years in drayage or logistics experience preferred
• The ideal candidate will have a background admin and/or accounting functions
• Ability to be highly organized/detail-oriented
• Ability to multitask, problem solve and function in a fast-paced environment
• Proficiency in Microsoft Office, QuickBooks and TMS systems

Benefits

• 401k Company Match
• Paid Holidays