Job Description
Job Description
Overview
Our client, a well-established provider of office equipment and facility solutions is seeking a Project Administrator to support project managers across multiple active installations. This on-site role plays a key part in keeping projects organized, documented, and moving forward efficiently.
The ideal candidate is detail-oriented, highly organized, and comfortable coordinating with internal teams, vendors, and external partners in a fast-paced project environment.
Key Responsibilities
- Provide on-site administrative support to Project Managers across multiple concurrent projects
- Prepare, track, and maintain project documentation, schedules, and files
- Coordinate communication between internal teams, vendors, and external partners
- Assist with purchase orders, invoices, change orders, and project closeout materials
- Track project milestones, deadlines, and deliverables to support on-time completion
- Perform data entry and reporting within project management systems
- Help ensure projects follow internal processes and documentation standards
Qualifications
- 2+ years of experience in project administration, project coordination, or administrative support
- Experience supporting construction, facilities, manufacturing, or equipment-based projects preferred
- Strong organizational skills with the ability to manage multiple priorities
- Clear written and verbal communication skills
- Proficiency in Microsoft Office (Excel, Word, Outlook); project management software experience a plus
- Detail-oriented, reliable, and proactive
What’s Offered
- On-site role with a stable, established organization
- Collaborative team environment supporting meaningful education-focused projects
- Competitive compensation and benefits
- Opportunity for long-term growth within project operations