Accounts Payable Specialist
Job Description
Job Description
Accounts Payable Specialist
Location: Irvine, CA (Hybrid – 4 days onsite)
Pay: Up to $33/hour (Non-exempt)
Type: Full-time, Direct Hire
About the Company
Our client is a well-established, fast-growing company in Irvine with a national footprint and a collaborative, people-first culture. They value curiosity, accountability, and kindness, and they’re adding an experienced Accounts Payable Specialist to their finance team.
About the Role
Reporting to the Controller, the Accounts Payable Specialist keeps payments accurate, timely, and well controlled by processing, verifying, and reconciling invoices. This role works closely with Procurement and vendors, and supports month-end, quarter-end, and year-end close.
What You’ll Do
- Perform three-way matching of invoices, purchase orders, and receiving reports
- Review, code, and process vendor invoices accurately and on time
- Process check and vendor payments
- Enter data into the accounting system, including document scanning
- Reconcile monthly vendor statements and resolve discrepancies directly with vendors
- Respond to internal and external payment inquiries professionally and promptly
- Set up and maintain vendor files, including W-9s and payment terms
- Complete AP month-end close on schedule
- Support monthly, quarterly, and year-end close, including reporting, reconciliations, and 1099s
- Assist with audits and special projects as needed
- Build strong working relationships with vendors, suppliers, and Procurement
What You Bring
- 3–5 years of Accounts Payable experience in a manufacturing environment
- 3–5 years of hands-on three-way matching experience
- 3–5 years reconciling raw material and packaging invoices against purchase orders
- 3+ years of experience with unit-of-measure conversions
- 3–5 years resolving pricing and quantity discrepancies
- Solid understanding of accounting practices and procedures
- Proficiency in Microsoft Word, Outlook, Excel, and Adobe Acrobat
- Strong attention to detail, analytical skills, and accuracy
- Excellent written and verbal communication skills
- Self-directed, accountable, and comfortable in a growing, changing business
- High integrity when handling sensitive financial information
Work Environment
- Hybrid schedule with 4 days per week in the Irvine office
- Primarily desk-based computer work; occasional lifting up to 10 lbs.
Why Apply
- Competitive hourly pay up to $33/hour
- Join a growing team where your work directly supports the close process
- Collaborative, supportive culture with room to grow
Interested? Apply today or reach out directly to learn more about this confidential opportunity.