Job Description
Job Description
We are looking for a dependable Administrative Assistant to support daily office operations in Inglewood, California. This is a long-term contract opportunity for someone who enjoys keeping administrative tasks organized, accurate, and on schedule in a busy work environment. The ideal candidate will be proactive, take initiative, anticipate the needs of the team, and work independently. This role offers a mix of clerical, office support, and coordination duties, with occasional weekend availability needed based on business demands.
Responsibilities:
- Enter invoice details, purchase order information, and other records into company systems with a strong focus on accuracy.
- Use Microsoft Excel to complete routine calculations, update trackers, and format information for administrative reporting.
- Manage incoming and outgoing mail by sorting, distributing, and preparing items for delivery.
- Monitor office and supply inventory levels and help replenish materials to keep operations running smoothly.
- Assist with workplace coordination tasks by maintaining an orderly office environment and addressing day-to-day supply needs.
- Provide broad administrative support to team members, including handling clerical tasks and responding to office requests.
- Help maintain organized records and documentation so information is easy to access when needed.
- Anticipate the needs of managers and team members by proactively identifying priorities, resolving issues, and addressing tasks before being asked.
- Take initiative during downtime by identifying areas where support is needed and ensuring deadlines and projects stay on track.
- Exercise strong judgment and problem-solving skills when managing multiple responsibilities and changing priorities.
- Communicate effectively and follow through on assignments with minimal supervision.
• Prior experience in an administrative, office support, clerical, or receptionist position is preferred
• Proficiency with basic computer applications, including accurate data entry and Microsoft Excel functions
• Ability to manage multiple tasks efficiently while maintaining strong attention to detail
• Strong organizational skills and the ability to work independently with minimal supervision
• Detail-oriented, dependable, and punctual approach to daily work responsibilities
• Spanish language communication skills are preferred
• Willingness to work occasional weekends as needed
• Interest in a contract-to-permanent opportunity with potential for long-term employment