Payroll Manager

Chula Vista, CA 91911, USA

Published: 6/14/2022

Job Description

Our client is seeking an experienced Payroll Manager to oversee all payroll operations, compliance, reporting, and payroll systems administration for a multi-state workforce. This is a highly visible role that partners closely with Accounting, Finance, HR, and leadership to ensure accurate, timely, and compliant payroll processing.

Position Overview

The Payroll Manager will be responsible for managing the full payroll cycle, maintaining payroll and timekeeping systems, ensuring compliance with federal and state regulations, supporting audits, reconciling payroll-related accounts, and producing payroll and labor reporting. The ideal candidate is detail-oriented, technically savvy, and well-versed in payroll regulations, tax compliance, employee benefits, and payroll system administration.

Key Responsibilities

Payroll Processing & Administration

Manage and process multi-state payroll from start to finish.

Review payroll calculations for earnings, deductions, taxes, benefits, and accruals.

Process payroll adjustments, manual checks, voids, and reissues as necessary.

Ensure accurate and timely payroll distribution.

Maintain payroll records and ensure compliance with company policies and regulatory requirements.

Timekeeping & Workforce Management

Monitor daily timekeeping activity and validate employee punches.

Review and resolve timecard discrepancies, missing punches, and attendance exceptions.

Audit and reconcile employee time records prior to payroll processing.

Maintain employee pay rates, classifications, status changes, and department assignments.

Process scheduling and workforce updates within timekeeping systems.

Payroll Systems & HRIS Management

Support employee onboarding and offboarding within payroll and HRIS platforms.

Import, reconcile, and validate payroll data between timekeeping and payroll systems.

Maintain payroll system configurations, ensuring data accuracy and integrity.

Assist with payroll process improvements and system enhancements.

Reporting, Reconciliations & Analysis

Prepare payroll, labor-cost, and workforce reports for management.

Perform payroll budget analysis and labor allocation reviews.

Complete monthly payroll journal entries and reconciliations.

Ensure employees are accurately assigned to departments and cost centers.

Generate ad hoc payroll, compliance, and financial reports as requested.

Compliance & Audit Support

Ensure compliance with federal, state, and local payroll laws and regulations.

Maintain expert knowledge of California wage and hour laws and multi-state payroll requirements.

Support internal and external audits by gathering documentation and responding to auditor inquiries.

Manage workers' compensation reporting and compliance requirements.

Stay current on payroll legislation and regulatory updates.

Benefits & Deductions Administration

Reconcile benefit invoices against payroll deductions and employer contributions.

Administer payroll-related deductions, including:

401(k)

Health and welfare benefits

Voluntary deductions

Partner with vendors to investigate and resolve discrepancies.

Qualifications

Required

Bachelor's degree in Accounting, Finance, or related field, or equivalent payroll experience.

5+ years of payroll processing experience.

Experience setting up and maintaining payroll platforms, including earnings, deductions, taxes, accruals, and departmental structures.

Strong knowledge of payroll taxes, labor laws, and multi-state payroll compliance.

Expert understanding of California and Federal wage and hour regulations.

Advanced Excel skills.

Strong analytical, organizational, and problem-solving abilities.

Excellent communication and customer service skills.

Ability to manage multiple priorities in a deadline-driven environment.

High level of professionalism, discretion, and attention to detail.

Preferred

CPP (Certified Payroll Professional) or FPC certification.

5+ years of multi-state payroll experience.

5+ years of ADP experience.

Experience with ACA reporting.

Experience supporting payroll audits and benefit reconciliations.

By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.

Virginia residents may access our state specific policies here.

Residents of all other states may access our policies here.

Canadian residents may access our policies in English here and in French here.

Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

· the individual's skill sets, experience and training;

· licensure and certification requirements;

· office location and other geographic considerations; and

· other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).