Job Description
Operations Assistant
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Santa Ana, CA
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Full-time | Monday–Friday | 8:30am–5:00pm | On-site
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About the Role
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We’re looking for an Operations Assistant to support the coordination of day-to-day business activities and help keep internal processes organized. You’ll work across scheduling, documentation, team coordination, and routine operational tasks while helping different teams stay aligned.
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This role is well suited to someone who is organized, dependable, detail-oriented, and comfortable taking ownership of administrative and operational tasks.
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Key Responsibilities
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- Coordinate schedules, meetings, appointments, and operational activities
- Track ongoing tasks, deadlines, and follow-up requirements
- Prepare and maintain operational documents, reports, and records
- Assist with coordinating information between internal departments
- Monitor routine requests and ensure they are directed to the appropriate team
- Support the organization of supplies, materials, and office resources
- Maintain accurate databases, spreadsheets, and internal records
- Assist with process documentation and updates
- Follow up on outstanding operational items and communicate progress
- Help identify routine issues and coordinate appropriate next steps
- Support internal projects and operational initiatives
- Maintain organized digital files and documentation
- Provide general administrative support to the operations team
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Qualifications
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- Previous experience in operations, administration, office coordination, customer service, scheduling, or a related role is preferred
- Strong organizational and time-management skills
- Excellent communication and follow-through
- Strong attention to detail and accuracy
- Comfortable using spreadsheets, databases, and standard workplace software
- Ability to manage multiple priorities and deadlines
- Able to work independently while collaborating with different teams
- Professional approach to handling company information
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Join the Team
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If you’re organized, proactive, and enjoy helping teams stay coordinated and keeping day-to-day operations on track, we’d like to hear from you. Submit your current resume to be considered for the Operations Assistant position.
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Equal Opportunity Employer.