Job Description
Job DescriptionWe are looking for a Client Services Coordinator to provide dependable administrative and front office support for a contract position based in Sacramento, California. This role will help maintain a welcoming office environment, coordinate daily operational needs, and support client-facing activities with care and attention to detail. The ideal candidate is organized, service-oriented, and comfortable managing multiple priorities across scheduling, documentation, events, and vendor-related tasks.
Responsibilities:
• Welcome visitors and clients, manage front desk activity, and ensure a welcoming and detail-focused office experience.
• Prepare, edit, and organize business documents, presentations, spreadsheets, and correspondence using Microsoft Office applications.
• Support document execution processes by sending, tracking, and maintaining files through AdobeSign or DocuSign.
• Monitor office and kitchen inventory, place supply orders, and keep shared spaces stocked and organized.
• Coordinate meetings and events by arranging meals, preparing conference rooms, and handling on-site logistics.
• Submit invoices accurately through Coupa and follow internal procedures for timely processing.
• Assist with administrative tasks related to contracts, records, and document management as needed.
• Partner with team members during the onboarding period to learn workflows and provide smooth coverage throughout the assignment.• Prior experience in an administrative, coordinator, or client services support role.
• Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.
• Hands-on experience using AdobeSign, DocuSign, or similar electronic signature platforms.
• Ability to manage front desk responsibilities while maintaining a detail-oriented and welcoming presence.
• Experience supporting meetings, events, or office operations in a fast-paced environment.
• Familiarity with invoice processing systems such as Coupa is preferred.
• Exposure to contract-related administrative work is a plus.
• Availability to work Monday through Friday during standard business hours in Sacramento, California.