Office Manager & HR

Published: 6/14/2022

Job Description

Office Manager & HR Coordinator (Security Services)
We’re looking for an organized, detail-focused Office Manager/HR Coordinator to support the security operations team. You’ll handle day-to-day office needs while coordinating scheduling, payroll, invoicing, and HR paperwork. This role has the authority to enforce timesheet deadlines, schedule compliance, and required documentation.

What you’ll do

Run daily office admin: phones/emails, filing, supplies, vendors, and general support
Build and maintain schedules for guards/supervisors; manage call-offs and coverage needs
Collect and review timesheets; follow up on missing or late submissions
Support payroll by validating hours, overtime, differentials, PTO, and corrections
Create accurate client invoices based on schedules/timesheets and contract rates
Track unpaid invoices and coordinate with accounting on billing issues
Handle onboarding/offboarding paperwork: background checks, training logs, I-9/E-Verify, files
Maintain confidential employee records and compliance documentation
Track incidents/workers comp intake and keep logs organized
Prepare simple weekly/monthly reports (billing, payroll, coverage, staffing, compliance)

Tools

Scheduling/payroll/billing systems + Excel/Google Sheets (tracking, rate tables, reports)

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