Job Description
Job Description
We are looking for an Accounting Specialist to join a machinery manufacturing organization in Bakersfield, California. This role supports day-to-day accounting operations and serves as a reliable resource to the Accounting Manager by helping maintain accurate financial records, resolve discrepancies, and keep critical deadlines on track. The position is well suited for someone with strong attention to detail, sound judgment, and the ability to balance multiple priorities in a fast-paced environment.
Responsibilities:
• Manage vendor payment activities by reviewing invoices, preparing disbursements, recording manual and recurring payments, and reconciling company card activity.
• Support receivables by creating customer invoices, applying incoming payments, following up on overdue balances, and handling credit-related documentation requests.
• Coordinate billing tasks that include preparing specialized invoice documentation, processing account credits, and maintaining accurate customer account records.
• Process biweekly payroll accurately and on schedule while assisting with selected employee administration tasks such as onboarding records, benefits support, and open enrollment documentation.
• Contribute to financial reporting by preparing sales tax filings, assisting with month-end close activities, and organizing documentation needed for audits, budgeting, and cash flow planning.
• Perform account reconciliations and investigate variances to help ensure complete, timely, and reliable accounting records.
• Maintain operational and usage records tied to departmental reporting needs and provide additional administrative support as assigned.
• Build and maintain clear process documentation, training references, and coverage guides while progressing through established onboarding milestones and escalating risks or unresolved issues promptly.
• 3+ years of experience in an accounting support or accounting specialist role.
• Hands-on experience with accounts payable, accounts receivable, billing, and account reconciliation activities.
• Ability to manage detailed financial records with a high level of accuracy and consistency.
• Strong problem-solving skills with the ability to identify discrepancies and take appropriate corrective action.
• Comfortable prioritizing multiple deadlines and communicating concerns before they affect timing or accuracy.
• Experience supporting payroll processing and related administrative documentation is preferred.
• Proficiency with standard accounting systems and Microsoft Office tools, especially spreadsheets.
• Strong written and verbal communication skills and the ability to work effectively with internal and external stakeholders.