Hybrid EA/PA to Owner of Equestrian Center and Fashion Line

Job Description

Job Description

This job is posted on behalf of C-Suite Assistants by Top Echelon.

A busy owner of an equestrian center and a hotel, who also owns a fashion line, is looking for an Executive/Personal Assistant. The role is hybrid: 2 days in person, 3 days remote and will be located at the equestrian center and the principal’s home approximately 20 minutes away. The former assistant was there for 13 years. A person who loves animals would be happy – horses, 4 dogs, and 4 donkeys and comfortable working in a farm/equestrian setting. The equestrian center has 12 employees. The fashion business has 23 employees.

About the Job:

¨ Be the primary point of contact across business and personal logistics

¨ Protect the principal’s time, and take ownership of follow-through.

¨ Schedule combines business appointments and household coordination
and animal-related logistics.

¨ Run errands

¨ Travel to Miami once a year for Fashion Week and stay for the week

¨ Calendar and inbox: coordinate business and personal schedules, resolve conflicts, protect focus time, prioritize incoming requests, draft correspondence, and flag decisions that need my attention

¨ Business follow-through: prepare meeting agendas, capture action items, maintain a shared task tracker, follow up with staff and vendors, and bring approaching deadlines or stalled items to principal’s attention

¨ Travel and personal logistics: Research and coordinate itineraries, bookings, reservations, appointments, household services, and local errands.

¨ Coordinate animal appointments and records as needed

¨ Administrative organization: Keep documents, contacts, confirmations, receipts, and routine administrative information organized and easy to retrieve.

About You:

¨ Minimum of 5 years of experience in a supporting a founder, business owner, or senior executive

¨ Comfortable working around dogs and a farm/equestrian setting.

¨ Able to anticipate needs, exercise judgment, and complete tasks with minimal supervision

¨ Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)

¨ Strong communication skills: written and verbal

¨ Happy around animals

¨ Confident using shared calendars, spreadsheets, and task-management tools

¨ Understand the importance of confidentiality and trust

¨ Ability to ask useful questions, offer solutions, and respectfully flag unrealistic scheduling or commitments

Salary, Benefits, Paid Vacation

Hours: 10am-5pm with off-hours availability