Legal Assistant/Legal Secretary - Land Use/Environmental Practice PA25

Job Description

Job Description

Legal Practice Assistant – Land Use/Environmental

Pay Rate: $48.08–$54.08/hr
Location: Downtown Los Angeles, CA (Onsite)
Employment Type: Permanent, Full-Time

Job Overview

We are seeking an experienced Legal Practice Assistant to support attorneys in the Land Use/Environmental practice at a law firm in Downtown Los Angeles. The ideal candidate will have a strong background in litigation support, legal document preparation, court filings, and administrative support within a law firm environment.

This role requires excellent organizational skills, attention to detail, and the ability to manage multiple priorities while providing high-quality support to attorneys and clients.

Responsibilities:

• Draft, review, edit, and format legal documents, including pleadings, motions, memoranda, correspondence, and presentations.
• Prepare court pleadings in accordance with applicable court rules and procedures.
• Handle electronic court filings and submissions to administrative agencies.
• Coordinate service of pleadings, subpoenas, and other legal documents.
• Manage attorney calendars, court deadlines, meetings, and appointments.
• Maintain electronic and physical case files and legal records.
• Prepare tables of contents and tables of authorities using appropriate legal software.
• Review and route incoming correspondence and legal documents.
• Assist with billing, attorney time entry, expense reports, travel arrangements, and vendor payments.
• Coordinate meetings, conferences, and other administrative activities.
• Support attorneys with business development activities and client communications.
• Work collaboratively with attorneys, staff, and other departments to ensure efficient office operations.

Qualifications:

• High school diploma required; Bachelor's degree or Paralegal Certificate preferred.
• Minimum of 5 years of Legal Secretary or Legal Assistant experience.
• Prior litigation experience is required.
• Land Use/Environmental law experience is highly preferred.
• Appellate litigation experience is a plus.
• Strong knowledge of legal document preparation, formatting, and court filing procedures.
• Experience managing attorney calendars, deadlines, and multiple priorities.
• Excellent proofreading, grammar, spelling, and communication skills.
• Strong organizational skills and ability to work in a fast-paced, deadline-driven environment.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.

Preferred Software Experience:

• iManage
• Best Authority
• CCC Macros
• Adobe Acrobat Professional
• Legal timekeeping and billing systems
• Microsoft Office 365

Ideal Candidate:

The ideal candidate is an experienced legal support professional with a solid litigation background, preferably within a Land Use/Environmental practice. Someone who is proactive, detail-oriented, organized, and comfortable supporting attorneys in a demanding law firm environment.

Compensation: $48.08–$54.08 per hour

Employment Type: Permanent, Full-Time | Onsite – Downtown Los Angeles, CA