Job Description
Job DescriptionAccounting/Administrative Assistant
Job Summary
We are a San Diego-based construction company seeking a detail-oriented Accounting/Administrative Assistant to support our accounting and office operations. This role focuses primarily on day-to-day accounting tasks — including invoicing, billing, accounts payable/receivable, and vendor documentation — while also providing general administrative support. The ideal candidate has strong organizational skills, solid attention to detail, and is comfortable managing multiple priorities in a fast-paced construction office environment. Familiarity with basic accounting principles and construction billing (such as T&M invoicing or AIA billing) is a plus.
Responsibilities
· Strong QuickBooks Online skills, 3+ years· Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint)· Google Drive file management· Timeclock/timesheet support· Basic IT/computer troubleshooting· Communicating with clients, vendors, and field staff· File maintenance (physical and digital records)· Assisting with general office organization
Requirements
· Bilingual (English / Spanish) a plus· QuickBooks Online· Basic computer and office experience required· Strong organization and communication skills· Ability to work independently and stay on task· Construction office experience is a plus but not required
Pay & Benefits
· $25 – $30 per hour (DOE)· Employer-paid healthcare after 90 days· 40 hours paid sick time after 90 days· 401(k) with employer matching after 6 months· Paid holidays after 6 months