Job Description
Job Description
Project Accounting Specialist
RSI Group | Full-Time | On-Site (Remote flexibility considered for the right candidate)
About the Role
RSI Group is looking for a detail-obsessed, process-driven Project Accounting Specialist to own the full financial lifecycle of our project work — from vendor proposals through client invoicing and collections. This is a foundational role for someone who doesn't just want to execute accounting tasks, but wants to build the systems and workflows that make the whole operation run better.
You'll work at the intersection of project operations and finance, maintaining tight control over both what we owe (AP) and what we're owed (AR), with Procore and QuickBooks Online as your primary tools. This is a unique opportunity to work with exciting clients with brand recognition in the food and beverage industry and join a growing company with room to grow.
What You'll Do
Project Accounting & Invoicing
● Manage project-based accounting across the full engagement lifecycle, from contract execution through final billing
● Own client invoicing in Procore, including schedule of values tracking, draw requests, and lien waiver coordination
● Ensure revenue recognition aligns with project milestones and contract terms
Accounts Payable (Vendor Side)
● Track the proposal → subcontract/purchase order → invoice pipeline for all vendors and subcontractors
● Review and process vendor invoices against approved contracts and budgets in Procore and QBO
● Manage vendor payment schedules and flag budget variances early
Accounts Receivable (Client Side)
● Prepare and issue client invoices based on contract billing terms (fixed fee, T&M, progress billing, etc.)
● Monitor outstanding receivables, follow up on collections, and maintain aging reports ● Reconcile client payments against project budgets in Procore
System & Workflow Ownership
● Maintain accurate, up-to-date records across Procore and QuickBooks Online, ensuring both platforms stay in sync
● Identify gaps in existing accounting processes and proactively build or improve workflows
● Document procedures so processes are repeatable and auditable
What We're Looking For
Required
● 3+ years of project accounting experience, ideally in construction, real estate development, or professional services
● Hands-on Procore experience, specifically with the Invoicing and/or Financial Management modules
● Strong QuickBooks Online proficiency: you know it well enough to troubleshoot syncs, reconcile accounts, and build useful reports
● Demonstrated ability to manage both AP and AR simultaneously across multiple active projects
● Exceptional attention to detail and organizational habits: nothing slips through the cracks on your watch
Strongly Preferred
● Experience with a Procore-QBO integration (OneCore)
Mindset
● You see a missing workflow as an opportunity, not someone else's problem
● You're comfortable owning a process end-to-end and being the go-to person for it
● You communicate clearly when something is off
Company DescriptionWe are an Architectural Design, Development, and Construction Management Company dedicated to hospitality and retail clients. We provide a range of services designed to enhance Development and Construction projects. Our clients benefit from our comprehensive service offerings and detailed delivery systems, which we tailor to meet the unique needs of each project. For more information, visit www.rsi-group.com.
Company Description
We are an Architectural Design, Development, and Construction Management Company dedicated to hospitality and retail clients. We provide a range of services designed to enhance Development and Construction projects. Our clients benefit from our comprehensive service offerings and detailed delivery systems, which we tailor to meet the unique needs of each project. For more information, visit www.rsi-group.com.