Job Description
Job Description
The Office Assistant plays a vital role in ensuring the smooth operation of day-to-day administrative tasks within a medium-sized team of 6 to 15 people. This position reports directly to the Office Manager and the Department Head, supporting various functions through effective reception, data management, customer support, and coordination activities. The role requires occasional travel for training or meetings and offers a flexible working schedule with occasional overtime.
Responsibilities
- Manage reception duties and greet visitors
- Perform accurate data entry and maintain records
- Schedule appointments and coordinate meetings
- Organize filing systems and handle document preparation
- Provide customer support and respond to inquiries
- Oversee inventory management and replenish supplies
- Handle incoming and outgoing mail efficiently
- Manage phone calls and direct them appropriately
- Coordinate meeting logistics and resources
Preferred Qualifications
- 3+ years experience in office administration
- High school diploma or equivalent
- Proficiency with Microsoft Office Suite
- Strong data entry skills
- Excellent organizational and time management abilities
- Effective communication skills
- Customer service experience
- Accurate record keeping
- Ability to multitask efficiently