Job Description
Job DescriptionWe are looking for a highly adaptable Administrative Assistant to support daily operations in Newport Beach, California. This Contract to permanent position is fully onsite and offers the opportunity to work closely with senior leadership in a fast-paced, detail-focused environment. The ideal candidate is organized, experienced, and comfortable managing a wide range of administrative tasks while keeping priorities on track.
Responsibilities:
• Coordinate complex calendars for two partners, ensuring meetings and schedule changes are managed efficiently.
• Prepare and submit expense reports through Concur with accuracy and timely follow-through.
• Arrange business travel for two partners, including itineraries, bookings, and schedule adjustments as needed.
• Provide broad administrative support across the office, handling shifting priorities with sound judgment.
• Assist with planning and organizing office events, team gatherings, and other special functions.
• Support front office activities such as answering inbound calls, greeting visitors, and maintaining an organized office presence.
• Perform data entry and general clerical work to keep records, documents, and administrative processes current and organized.• 3+ years of experience in an administrative, office support, or receptionist-focused role.
• Demonstrated ability to manage multiple responsibilities and adapt quickly in a dynamic environment.
• Experience supporting senior leaders with scheduling, travel coordination, and expense processing.
• Proficiency with Microsoft Office Suite and Concur.
• Strong communication skills with a detail-oriented and experienced approach in person, by phone, and in writing.
• Ability to work onsite on a permanent basis, Monday through Friday, during standard business hours.
• High attention to detail, dependable follow-up, and strong organizational skills.