Job Description
Job Description
We are looking for an Executive Assistant to provide high-level administrative and operational support to Employee Relations leadership in Burbank, California. This Long-term Contract opportunity is ideal for someone who thrives in a fast-moving environment, exercises sound judgment, and handles sensitive matters with discretion. The role supports senior leaders across a broad employee relations function and helps ensure meetings, travel, communications, and team activities run smoothly. This position offers the chance to contribute to an organization focused on building a respectful, consistent, and positive employee experience.
Responsibilities:
• Oversee complex scheduling for senior Employee Relations leaders, coordinating shifting priorities, recurring meetings, and cross-functional appointments across multiple time zones.
• Arrange meeting logistics from end to end, including invitations, conference details, presentation readiness, room setup, and guest coordination to support seamless executive interactions.
• Maintain accurate and confidential records through detailed data entry and careful handling of sensitive information.
• Organize onsite and offsite meetings and events, partnering with stakeholders across different leadership levels to manage timelines, materials, and execution.
• Coordinate domestic and international travel plans, preparing detailed itineraries, managing trip logistics, and providing responsive support while leaders are away from the office.
• Develop effective PowerPoint presentations and other business documents that support leadership communications and team initiatives.
• Monitor changing business needs and adjust calendars, meeting plans, and administrative priorities with speed and accuracy.
• Serve as a dependable point of coordination for internal partners and visiting stakeholders, ensuring clear communication and a positive experience.
• Demonstrated experience supporting senior leaders in an executive assistant or comparable administrative role.
• Strong ability to manage high-volume calendars, scheduling conflicts, and competing priorities in a fast-paced setting.
• Proficiency with Microsoft Office applications, including Outlook, Excel, Word, and PowerPoint.
• Excellent written and verbal communication skills with the ability to interact effectively with a wide range of stakeholders.
• Proven discretion in handling confidential information and sensitive employee-related matters.
• Solid organizational skills with close attention to detail in travel planning, meeting coordination, and documentation.
• Ability to work independently, remain adaptable, and make sound decisions with limited direction.