Job Description
Job Title: Administrative Assistant
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Location: Jurupa Valley, CA 91752
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Shift: M-F 8am-5pm
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About the Role:
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We are looking for a highly organized and proactive Site Coordinator / Administrative Professional to support day-to-day site operations. This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and can manage administrative functions with minimal supervision.
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Key Responsibilities:
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- Serve as a professional point of contact for internal and external stakeholders
- Maintain strong working relationships across teams to ensure smooth operations
- Manage and coordinate meetings, schedules, conference calls, and interviews
- Support site procurement activities, including:
- Vendor coordination
- Water delivery, janitorial services
- Tool and supply orders
- Utility account management
- Assist with vendor onboarding into internal systems
- Handle document management, including:
- Document setup
- Conversion and formatting
- Routing for approvals
- Track and support monthly cost reporting
- Identify opportunities for process improvements and administrative efficiency
- Manage multiple tasks and priorities with strong attention to detail
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Required Qualifications:
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- Minimum 2+ years of experience in:
- Administrative support
- Office coordination
- Site support (preferred in industrial/manufacturing/logistics environments)
- Strong organizational and multitasking skills
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Excellent written and verbal communication skills
- Ability to work independently and make sound decisions
- Experience with documentation and approval workflows
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Preferred Qualifications:
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- Vendor onboarding
- Purchase requisitions / purchase orders
- ERP systems (SAP preferred)
- Knowledge of document control and records management
- Experience with budget tracking and reporting
- Ability to manage multiple projects simultaneously with high accuracy
- Associate’s degree in Business Administration or related field
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What We’re Looking For:
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- A self-starter who takes initiative
- Strong attention to detail and organizational mindset
- Ability to adapt and thrive in a dynamic work environment
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