Job Description
Job Description
The AP Clerk will manage invoice processing, payment scheduling, and vendor communication within a large accounts payable team. This role involves maintaining accurate records, ensuring compliance, and supporting expense tracking and reconciliation efforts. The AP Clerk reports directly to the AP Manager and works closely with the Finance Manager to support financial operations using Excel, accounting software, and ERP systems. Occasional travel for vendor visits may be required.
Responsibilities
- Process and verify invoices promptly and accurately
- Schedule and prepare payments to vendors
- Enter accounts payable data into relevant systems
- Communicate effectively with vendors regarding payment status
- Track expenses and maintain detailed records
- Reconcile accounts payable transactions regularly
- Ensure compliance with company policies and regulatory requirements
- Maintain organized and thorough record keeping for audit purposes
Preferred Qualifications
- 3+ years of experience in accounts payable
- High school diploma or equivalent
- Proficiency in accounts payable processes, invoice processing, and data entry
- Advanced skills in Microsoft Excel
- Experience with accounting software such as QuickBooks or SAP
- Familiarity with ERP systems
- Strong attention to detail and time management abilities
- Effective communication and problem-solving skills