Job Description
Description
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- The Executive Assistant provides comprehensive administrative support to team and functional leaders, including managing schedules and taking ownership of workstreams, function-wide events, and cross-team coordination.
- Work is proactive and anticipatory, focused on improving efficiency, streamlining workflows, and contributing to function-wide initiatives. The Executive Assistant works with minimal guidance, exercises sound judgment in navigating complex situations, and begins influencing how work is organized beyond their own scope.
- What We're Looking For
- Candidates for this role demonstrate the following competencies:
- Organization & Prioritization: Proactively contributes beyond calendaring by taking ownership of workstreams; identifies opportunities to streamline workflows; refines systems that improve efficiency for leaders; begins influencing how work is organized beyond own scope.
- Responsiveness: Responds promptly and accurately; follows through reliably; keeps leaders informed; maintains consistent availability and dependability; stays informed about leader priorities and uses that awareness to anticipate needs; recognizes patterns and prepares proactively.
- Communication & Judgment: Communicates clearly and professionally in verbal and written formats; adapts tone and style to audience; listens actively and confirms understanding; represents leaders accurately; acts on behalf of leaders with sound discretion and judgment; operates independently with minimal guidance; clarifies, summarizes and cascades information; creates communications and presentations.
- Collaboration: Works effectively with team and functional stakeholders; contributes to shared goals across the function; builds positive working relationships within and across teams; coordinates with cross-functional partners to ensure alignment; proactively offers support and shares knowledge; partners with leaders to implement team and function initiatives.
- Discretion & Confidentiality: Handles sensitive information with care and integrity; maintains confidentiality in all communications; exercises sound judgment about what to share, when, and with whom; navigates confidential matters with minimal guidance; recognizes when situations require extra discretion.
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Duties
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- Calendar Management: Manages complex calendars with competing priorities, using sound discretion and judgment; optimizes scheduling for efficiency across teams.
- Planning & Execution: Helps plan and execute team and/or function-wide events; manages team building and recognition activities. Proficient with travel and expense tools and prepares itineraries.
- Data Collection & Reporting: Organizes and manages team and/or function-level information and resources; ensures data accuracy and accessibility.
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Requirements
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- 6+ years of progressive administrative experience, including support of Director and/or VP-level executives.
- Proficiency in Google Workspace (Calendar, Drive, Docs, Sheets, Slides) or similar productivity tools.
- Experience with budget tracking and expense management tools.
- Comfort using AI tools (e.g., Claude) to support daily tasks, or willingness to learn.
- Strong organizational skills with ability to manage competing priorities and to operate independently with minimal guidance.
- Excellent verbal and written communication skills with ability to communicate across functions and work collaboratively.
- Demonstrated ability to anticipate needs and work proactively.
- Able to maintain discretion and confidentiality using sound judgment.
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Compensation
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- $55.57 – 60.71hr W-2
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Req ID
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- 37474512
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